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File #: 17-0181    Version: 1
Type: Agenda Item Status: Approved
File created: 2/9/2017 In control: Board of Supervisors
On agenda: 4/18/2017 Final action: 4/18/2017
Title: Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 423-O1711 with Holt of California, with a not-to-exceed amount of $100,000 and a one-year term, to provide short-term equipment rentals for use in road maintenance operations at the same rates as the previous contract. FUNDING: Road Fund. (100% - Local)
Attachments: 1. A - Approved Contract Routing Sheet 04-18-17, 2. B - Holt of CA Agreement 04-18-17, 3. Executed Agreement 423-O1711 4-18-17
Title
Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 423-O1711 with Holt of California, with a not-to-exceed amount of $100,000 and a one-year term, to provide short-term equipment rentals for use in road maintenance operations at the same rates as the previous contract.

FUNDING: Road Fund. (100% - Local)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board approve and authorize the Chair to sign Agreement for Services 423-O1711 with Holt of California (Agreement), with a not-to-exceed amount of $100,000 and a one-year term, to provide short-term equipment rentals for use in road maintenance operations at the same rates as the previous contract.

DISCUSSION / BACKGROUND
Transportation rents equipment when it is more cost effective to rent than it would be to own. Rental equipment is also needed for continuity of operations when a specialized piece of equipment is required or when Transportation's equipment breaks down.

Transportation has several agreements with multiple companies to ensure availability of rental equipment when needed at the time of a job. Backup vendors are needed for the same type of equipment due to the increasing demand on rental fleets today, which often depletes vendors' inventory during construction season. Multiple agreements also allow for choosing the best equipment to rent for a particular job, as some vendors do not carry all types of equipment.

The proposed Agreement provides for short-term rental of equipment used to support Transportation's operations, at the same rates as the previous contract. This Agreement will permit Transportation to rent equipment on an as-needed basis for a one-year term, with a not-to exceed amount of $100,000. The full amount may not be expended during the one-year term, but it gives Transportation the flexibility to rent equip...

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