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File #: 17-0369    Version: 1
Type: Agenda Item Status: Approved
File created: 3/28/2017 In control: Board of Supervisors
On agenda: 4/18/2017 Final action: 4/18/2017
Title: Chief Administrative Office, Facilities Management Division, recommending the Board consider the following: 1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance; and 2) Authorize the Purchasing Agent to sign Amendment I to Agreement 257-S1610 with Weatherproofing Technologies, Inc. to provide on-call and emergency membrane roofing maintenance and repair services for various County-operated facilities increasing compensation by $75,000 for an amended not to exceed amount of $139,000. FUNDING: General Fund and Accumulated Capital Outlay Fund.
Attachments: 1. A - 257-S1610 AMD I Draft 4-18-17, 2. B - 257-S1610 4-18-17, 3. C - Blue Route Weatherproofing 4-18-17

Title

Chief Administrative Office, Facilities Management Division, recommending the Board consider the following:

1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance; and

2) Authorize the Purchasing Agent to sign Amendment I to Agreement 257-S1610 with Weatherproofing Technologies, Inc. to provide on-call and emergency membrane roofing maintenance and repair services for various County-operated facilities increasing compensation by $75,000 for an amended not to exceed amount of $139,000.

 

FUNDING:  General Fund and Accumulated Capital Outlay Fund.

Body

DEPARTMENT RECOMMENDATION

Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance; and  authorize the Purchasing Agent to sign Amendment I to Agreement No. 257-S1610 with Weatherproofing Technologies, Inc. to provide on-call and emergency membrane roofing maintenance and repair services for various County-operated facilities increasing compensation by $75,000 for an amended not to exceed amount of $139,000.

 

DISCUSSION / BACKGROUND

A significant portion of the County's facility roofing systems have exceeded their useful life and often failure is eminent without consistent preventive maintenance and repair.  Weatherproofing Technologies, Inc. specializes in membrane roofing which allows the County to maintain many roof structures without a much greater capital investment in an entire new roof.

 

Weatherproofing Technology, Inc. is primarily utilized in urgent or emergency situations when staff is unavailable or do not have the specific skill set.  With the current state of County building infrastructure, coupled with the heavy rainfall received this season, the needs are significant and additional compensation is needed for the contract so that the Facilities Division may continue to provide adequate working conditions in all County operated facilities.   

 

Amendment I increases compensation by $75,000 for an amended not-to-exceed of $139,000 and the term remains unchanged (expiring January 27,2018).

 

ALTERNATIVES

The Division could seek a different contractor.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

NA

 

CAO RECOMMENDATION

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

Funding is available in the Facilities Maintenance and ACO budgets. There is no change to Net County Cost.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

None

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Russ Fackrell

Facilities Manager