Title
Auditor-Controller recommending the Board authorize the continuation and utilization of the perpetual agreement between Hinderliter, deLlamas & Associates (HdL) and El Dorado County for the provision of services related to sales tax administration and reporting.
Body
DEPARTMENT RECOMMENDATION
The Auditor-Controller is recommending the Board authorize the continuation and utilization of the perpetual agreement between Hinderliter, deLlamas & Associates (HdL) and El Dorado County, and make findings that it is more economical and feasible to contract out for this service, in accordance with County ordinance 3.13.040.
DISCUSSION / BACKGROUND
The Auditor-Controller administers one (1) agreement for service that does not have a stated contract term, thus renewing automatically from year to year. Pursuant to Board Policy C-17, departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated contract term.
Under this agreement, HdL provides specialized services to the County. HdL has the unique ability to provide a combination of report preparation, data analysis necessary to effectively manage the County’s sales tax base, and to recover revenues erroneously allocated to other jurisdiction and allocation pools. HdL has in place programs, equipment, and personnel to deliver this sales tax service that are not available within the County.
ALTERNATIVES
NA
OTHER DEPARTMENT / AGENCY INVOLVEMENT
NA
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
The cost of the contract varies based on sales and/or use tax received by the County as a result of audit and recovery work performed by the Contractor. Costs are offset with sales tax revenue that would otherwise have not been received.
FOLLOW UP ACTIONS
The CAO and Auditor will review and approve claims and the Auditor's Office will process payments of same.
STRATEGIC PLAN COMPONENT
CONTACT
Joe Harn
Auditor-Controller