Share to Facebook Share to Twitter Bookmark and Share
File #: 17-0429    Version: 1
Type: Agenda Item Status: Approved
File created: 4/11/2017 In control: Board of Supervisors
On agenda: 5/9/2017 Final action: 5/9/2017
Title: Chief Administrative Officer recommending the Board rescind Policy A-10, Information Technology Steering Committee.
Attachments: 1. A - Policy A-10 Previous Version 5-9-17
Title
Chief Administrative Officer recommending the Board rescind Policy A-10, Information Technology Steering Committee.
Body
DEPARTMENT RECOMMENDATION:
Chief Administrative Officer recommending the Board rescind Policy A-10, Information Technologies Steering Committee (ITSC).

DISCUSSION/BACKGROUND:
At the September 19, 1989 Board of Supervisors meeting, the Board approved Policy A-10, establishing an Information Technologies Steering Committee (ITSC). The Policy was revised on November 2, 1999 and again on October 21, 2005.

At this time, staff is recommending that the Board rescind the policy. The existing Policy A-10 specifies that the ITSC includes the CAO, IT Director, Surveyor, and two department head representatives from the General Government, Law & Justice, Land Use and Development Services, and Health and Human Services functional groups. The discussion IT infrastructure, IT budget priorities, and services to departments is a recurring topic among all department heads, as these matters affect all county functions. Although it is not the intent of this action to abandon this topic of discussion, it is the belief of the CAO and Department Heads a more effective approach is to discuss these matters at regular Department Head meetings.

The current Policy A-10 digresses into detailed business practices rather than broader policy-related directives. As such, the policy must come before the Board for any small changes, such as how often and when the meetings are to be held or which staff should attend. During Department Head meetings, IT can update all department heads on budget priorities, development and implementation of the strategic plan, and service levels. Departments would discuss whether the services provided to the departments by IT are sufficient, and if not, identify process improvements or ways to provide additional resources to IT.

In regards to IT infrastructure acquisitions by individual departments, processes are already in place to en...

Click here for full text