File #: 16-1119    Version:
Type: Agenda Item Status: Approved
File created: 10/21/2016 In control: Board of Supervisors
On agenda: 5/23/2017 Final action: 5/23/2017
Title: Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the Second Amendment to Task Order 01, TO 126-S1611-01-02, for construction support services for various subdivisions, permits, and development-driven construction projects, issued to Ghirardelli Associates, Inc., under Agreement for Services 126-S1611, to increase the not-to-exceed amount of the Task Order by $190,000 for a total not-to-exceed amount of $690,000, to provide for continuing subdivision inspection services for the remainder of the construction season, with no increase in rates and no change to the expiration date of the contract. FUNDING: Developer Funded.
Attachments: 1. 2A - Approved CRS 05-23-17, 2. 2B - Task Order 126-S1611-01-02 05-23-17, 3. Executed 2nd Amendment to Task Order 126-S1611-01-02, 4. A - Approved CRS 11-15-16, 5. B - First Amendment 126-S1611-01-01 11-15-16, 6. C - TO 126-S1611-01 11-15-16, 7. Executed First Amendment to Task Order 126-S1611-01
Related files: 18-1216, 18-0358
Title
Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the Second Amendment to Task Order 01, TO 126-S1611-01-02, for construction support services for various subdivisions, permits, and development-driven construction projects, issued to Ghirardelli Associates, Inc., under Agreement for Services 126-S1611, to increase the not-to-exceed amount of the Task Order by $190,000 for a total not-to-exceed amount of $690,000, to provide for continuing subdivision inspection services for the remainder of the construction season, with no increase in rates and no change to the expiration date of the contract.

FUNDING: Developer Funded.
Body
DEPARTMENT RECOMMENDATION
Community Development Agency (CDA), Transportation Division (Transportation), recommending the Board approve Task Order 126-S1611-01-02 with Ghirardelli Associates, Inc., (Ghirardelli), representing the Second Amendment to Task Order 01 (Second Amendment), in order to provide continuing subdivision inspection services for the remainder of the construction season, including construction inspection, construction administration, and project close-out services.

DISCUSSION / BACKGROUND
On November 17, 2015 (Item 32), the Board approved the Agreement for Services 126-S1611 (Agreement) with Ghirardelli to provide on-call construction support services for Transportation's Capital Improvement Program and Subdivision Construction Program. The Agreement became effective on that date and will expire three years thereafter, on November 16, 2018. On-call contracts such as Ghirardelli's allow the flexibility to staff-up during seasonally busy times or as development projects increase, and then reduce staff as construction work slows down.

CDA Administration & Finance Division's Contracts and Procurement Unit completed a Request for Qualifications (RFQ) process for Transportation in March 2014. A multi-jurisdictional panel evaluated and ranked each S...

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