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File #: 08-0929    Version:
Type: Agreement Status: Approved
File created: 6/10/2008 In control: Board of Supervisors
On agenda: 6/6/2017 Final action: 6/6/2017
Title: Recorder-Clerk recommending the Board: 1) Approve and authorize the Chair to sign Amendment IV to Agreement for Services 061-S0311, an Assignment Agreement, to reflect the acquisition of AtPac, Inc. by SouthTech Systems, effective March, 1, 2017, for the provision of software and related services to the County Recorder-Clerk; and 2) Authorize the continued use of perpetual agreement for services 061-S0311 for electronic recording services. FUNDING: N/A
Attachments: 1. 3A - 061-S0311 Approved Blue Route and AMD IV 06-06-17, 2. Executed Agreement 061-S0311, 3. 2A - Blue Route AtPac Amend III 09-25-12.pdf, 4. AtPac Amendment II.PDF, 5. 2B - Atpac Amend III 9-25-12.pdf
Related files: 18-1268
Title
Recorder-Clerk recommending the Board:
1) Approve and authorize the Chair to sign Amendment IV to Agreement for Services 061-S0311, an Assignment Agreement, to reflect the acquisition of AtPac, Inc. by SouthTech Systems, effective March, 1, 2017, for the provision of software and related services to the County Recorder-Clerk; and
2) Authorize the continued use of perpetual agreement for services 061-S0311 for electronic recording services.

FUNDING: N/A
Body
DEPARTMENT RECOMMENDATION
Recorder-Clerk recommending the Board:
1) Approve and authorize the Chair to sign Amendment IV to Agreement for Services 061-S0311, an Assignment Agreement, to reflect the acquisition of AtPac, Inc. by SouthTech Systems, effective March, 1, 2017, for the provision of software and related services to the County Recorder-Clerk;
2) Authorize the continued use of perpetual agreement for services 061-S0311 for electronic recording services.

DISCUSSION/BACKGROUND
The Recorder-Clerk has utilized service agreement 061-S0311 since 2002 for electronic recording services, including a CRiis system site software license and associated support services. The Recorder-Clerk uses the system to record documents and also to perform functions necessary for the County Clerk duties.

The CRiis system site software license and support services provide for service fees (as necessary and requested), file conversion, file recovery, ongoing implementation and updates in order to ensure consistent and uninterrupted work flow of the Recorder-Clerk functions, including electronic recording of documents, cashiering, imaging, indexing and archiving records.

On June 22, 2008, the continued use of this contract with AtPac, Inc. for propietary software applications and support was authorized by the Board of Supervisors. AtPac, Inc. was acquired by SouthTech Systems, thereby requiring approval of Amendment IV to contract 061-S0311 for the assignment of this contract to SouthTech Systems.

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