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File #: 16-0336    Version:
Type: Agenda Item Status: Approved
File created: 3/28/2016 In control: Board of Supervisors
On agenda: 6/6/2017 Final action: 6/6/2017
Title: Department of Transportation, Community Development Services recommending the Board consider and take the following actions pertaining to the Meyers Stream Environment Zone/Erosion Control Project, Contract PW 16-31121, CIP 95179, P&C 087-C1799: 1) Award the Construction Contract to the lowest responsive, responsible bidder; said bidder to be determined after the bid opening scheduled for May 25, 2017; 2) Approve and authorize the Chair to sign the Construction Contract, subject to final review and approval by County Counsel and Risk Management; and 3) Authorize the Department of Transportation Interim Director, or successor, to sign an Escrow Agreement if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: California Tahoe Conservancy Proposition 1 Grant (44% - State), United States Forest Service Grant (42% - Federal), and Tahoe Regional Planning Agency Stream Environmental Zone Mitigat...
Attachments: 1. 2A - Addenda 06-06-17, 2. 2B - Bid Summary 06-06-17, 3. 2C - BOS Award ltr 06-06-17, 4. Executed Agreement PW 16-31121 Haen FE, 5. A - Approved CRS 5-9-17, 6. B - Contract Docs 5-9-17, 7. C - Plan Set 5-9-17, 8. D - Vicinity Map 5-9-17, 9. Executed Plans 5-9-17
Related files: 18-0028
Title
Department of Transportation, Community Development Services recommending the Board consider and take the following actions pertaining to the Meyers Stream Environment Zone/Erosion Control Project, Contract PW 16-31121, CIP 95179, P&C 087-C1799:
1) Award the Construction Contract to the lowest responsive, responsible bidder; said bidder to be determined after the bid opening scheduled for May 25, 2017;
2) Approve and authorize the Chair to sign the Construction Contract, subject to final review and approval by County Counsel and Risk Management; and
3) Authorize the Department of Transportation Interim Director, or successor, to sign an Escrow Agreement if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: California Tahoe Conservancy Proposition 1 Grant (44% - State), United States Forest Service Grant (42% - Federal), and Tahoe Regional Planning Agency Stream Environmental Zone Mitigation Funds (14% - Local).
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
In order to move forward in an expeditious manner, this item has been prepared prior to receipt of bids. Department of Transportation (Transportation), will receive sealed bids for the Meyers Stream Environment Zone/Erosion Control Project (Project) on Thursday, May 25, 2017, at 2:00 p.m. Transportation will open and read all bids received at that time in conformance with contract bidding requirements. When the bid results become available, the bid summary showing preliminary bid results will be provided to the Board Clerk for attaching to this item.

After Transportation reviews the bids and after the ten-day bid protest period, Transportation will prepare a recommendation to the Board regarding the award of the Construction Contract to the lowest responsive, responsible bidder. Transportation intends to provide the Board with a hard c...

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