County of El Dorado - File #: 16-0595

• File #: 16-0595
• Version: 2
• Type: Agenda Item
• Status: Approved
• File created: 5/23/2016
• In control: Board of Supervisors
• On agenda: 6/6/2017
• Final action: 6/6/2017
• Title: Department of Transportation, Community Development Services recommending the Board approve the following: 1) Waive formal bid requirements in accordance Purchasing Ordinance 3.12.160, exemptions from competitive process, Section F; 2) Extend and increase BP20160740 for the purchase of Plant Mix Asphalt Concrete - East Slope to the sole qualified bidder, Tahoe Asphalt Inc. of South Lake Tahoe, CA; 3) Authorize the Purchasing Agent to sign blanket purchase order for an additional twelve-month (12-month) period BP20160740, in the amount of $425,000, with no change to the rate, following Board approval; and 4) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund. (100% - Local)

Date	Ver.	Action By	Action	Result
6/6/2017	2	Board of Supervisors	Approved	Pass
6/14/2016	1	Board of Supervisors	Approved	Pass

Title
Department of Transportation, Community Development Services recommending the Board approve the following:
1) Waive formal bid requirements in accordance Purchasing Ordinance 3.12.160, exemptions from competitive process, Section F;
2) Extend and increase BP20160740 for the purchase of Plant Mix Asphalt Concrete - East Slope to the sole qualified bidder, Tahoe Asphalt Inc. of South Lake Tahoe, CA;
3) Authorize the Purchasing Agent to sign blanket purchase order for an additional twelve-month (12-month) period BP20160740, in the amount of $425,000, with no change to the rate, following Board approval; and
4) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Road Fund. (100% - Local)
Body
DEPARTMENT RECOMMENDATION
Department of Transportation recommending the Board approve the following:
1) Waive formal bid requirements in accordance Purchasing Ordinance 3.12.160, exemptions from competitive process, Section F;
2) Extend and increase BP20160740 for the purchase of Plant Mix Asphalt Concrete - East Slope to the sole qualified bidder, Tahoe Asphalt Inc. of South Lake Tahoe, CA;
3) Authorize the Purchasing Agent to sign blanket purchase order for an additional twelve-month (12-month) period BP20160740, in the amount of $425,000, following Board approval; and
4) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Procurement and Contracts Division issued invitation to Bid #16-288-063 in May 2016 for the purchase of Plant Mix Asphalt Concrete for the East Slope of El Dorado County to be used for the maintenance and repair of county roads on the East Slope of El Dorado County. On June 14...