Title
Community Development Services, Transportation Division, recommending the Board consider the following:
1) Award Bid 17-863-063 for the purchase of Fleet Tires - Automotive, Light Truck and miscellaneous Tires and Tire Studding Services to the sole qualified bidder, Sierra Nevada Tire & Wheel of Placerville, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $140,000 for a twelve-month (12-month) period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Fleet Internal Service Fund - Operations.
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DEPARTMENT RECOMMENDATION
Department of Transportation (DOT) recommending the Board approve the following:
1) Award Bid 17-863-063 for the purchase of Fleet Tires - Automotive, Light Truck and miscellaneous Tires and Tire Studding Services to the sole qualified bidder, Sierra Nevada Tire & Wheel of Placerville, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $140,000 for a twelve-month (12-month) period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
DISCUSSION / BACKGROUND
At the request of the DOT, Procurement and Contracts Division issued an invitation to Bid 17-863-063 for the purchase of Fleet Tires - Automotive, Light Truck and Miscellaneous Tires and Tire Studding Services to secure the best regional pricing for various vehicle and equipment tires and tubes and related products and services. Securing a qualified bidder will assure product availability, avoid repair delays and avoid excess inventory stock. Fourteen (14) invitations to bid were mailed, eight to local vendors, one qualified response was received, that response was from a local vendor.
ALTERNATIVES
The current contract for these tires is expiring and a new blanket purchase order is needed to maintain continuity of Fleet operations and vehicle maintenance.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts conducted the formal bid process.
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
No change to Net County Cost. Funding is available within the DOT- Fleet Management budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Good Governance (Vehicle Safety)
CONTACT
Bard Lower, Transportation
Terri Knowlton, Procurement & Contracts