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File #: 14-0087    Version:
Type: Agenda Item Status: Approved
File created: 1/9/2014 In control: Board of Supervisors
On agenda: 6/27/2017 Final action: 6/27/2017
Title: Sheriff’s Office recommending the Board consider the following: 1) Authorize the continuation of perpetual Memorandum of Understanding for Cost Sharing for the Central Region Node Consortium, for the term July 25, 2017 through July 24, 2018 for the use of the Coplink information sharing system; and 2) Authorize the Purchasing Agent to increase the contract encumbrance as needed (estimated to be $38,000) to accommodate the maintenance costs for the use of the Coplink information sharing system, subject to availability of funds within the Sheriff's budget. FUNDING: Homeland Security Grant Funds.
Attachments: 1. A - Blue Route Coplink 2-11-14, 2. B - MOU Coplink 2-11-14, 3. C1 - COPLINK Cost Sharing Agreement EDC Sheriff 2-11-14, 4. C2 - COPLINK Cost Sharing Agreement PVPD 2-11-14, 5. C3 - COPLINK Cost Sharing Agreement SLTPD 2-11-14, 6. D - Coplink Cost Sharing Spreadsheet 2-11-14
Related files: 14-0418, 19-0647

Title

Sheriff’s Office recommending the Board consider the following:

1) Authorize the continuation of perpetual Memorandum of Understanding for Cost Sharing for the Central Region Node Consortium, for the term July 25, 2017 through July 24, 2018 for the use of the Coplink information sharing system; and

2) Authorize the Purchasing Agent to increase the contract encumbrance as needed (estimated to be $38,000)  to accommodate the maintenance costs for the use of the Coplink information sharing system, subject to availability of funds within the Sheriff's budget.

 

FUNDING:  Homeland Security Grant Funds.

Body

DEPARTMENT RECOMMENDATION

The Sheriff’s Office recommends renewing this perpetual MOU for an additional one- year term from July 25, 2017 to July 24, 2018 to continue using the Coplink system as well as authorize the Purchasing Agent to increase the contract encumbrance as needed.

 

DISCUSSION / BACKGROUND

In June 2009, Sacramento County executed a Memorandum of Understanding with the Auburn Police Department, Citrus Heights Police Department, City of Roseville Police Department, Elk Grove Police Department, Folsom Police Department, Galt Police Department, Lincoln Police Department, Placer County Sheriff’s Department, City and County of Sacramento Police and Sheriff’s Departments, and Yolo County Sheriff’s Department. A First Amendment added the West Sacramento Police Department in 2011. In June 2012, a Second Amendment was executed to add the Winters Police Department. In November 2012, a Third Amendment added the Sacramento County Probation Department. On February 11, 2014, a Fourth Amendment was added to include the El Dorado County Sheriff’s Office, Placerville Police Department and South Lake Tahoe Police Department. On March 25, 2014 the Board approved the Probation Department to participate in the MOU.

 

The Coplink Information Sharing System allows a strengthening of information sharing, collaboration capabilities and law enforcement investigations through a fully integrated information-sharing platform. Intelligence sharing information will be exchanged among law enforcement partners in the region and public government agencies at the state and national level as agency participation and regional collaboration is expanded.  Prior to Sacramento County’s execution of a contract with Knowledge Computing Corporation for the Coplink system, information sharing between disparate Record Management Systems (RMS) was very problematic. Sacramento County, through the use of Homeland Security funds, acquired the Coplink System, and an initial MOU was developed to set forth the terms and conditions of this partnership between local law enforcement agencies to share the resource and its costs.  El Dorado County Sheriff and other local law enforcement agencies were added as participants in this consortium to benefit from the sharing of vital resources within the law enforcement communities.

 

At this time, Homeland Security Funds are available to cover the maintenance costs for the Probation Department, Placerville Police Department, South Lake Tahoe Police Department and the Sheriff's Office. Approximate maintenance costs for prior term were $36,750 and Sacramento County expects them to increase by 3% for the new term; however, the Sheriff's Office is requesting that the Board authorize the Purchasing agent to increase the contract encumbrance as necessary to cover all maintenance costs and remaining milestone startup costs.

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management approved the initial MOU.

 

CAO RECOMMENDATION

Approve as recommended.

 

FINANCIAL IMPACT

No Change to Net County Cost. Initial costs and annual maintenance fees are funded by Homeland Security Grants.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Public Safety

 

CONTACT

Undersheriff Randy Peshon