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File #: 14-1320    Version:
Type: Agenda Item Status: Approved
File created: 9/22/2014 In control: Board of Supervisors
On agenda: 8/29/2017 Final action: 8/29/2017
Title: Community Development Services, Department of Transportation, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Viking Construction Company, Inc., for the Green Valley Road at Weber Creek - Bridge Replacement Project, Contract PW 13-30685, CIP 77114, P&C 213-C1599; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Highway Bridge Program (86% - Federal), Regional Surface Transportation Program Exchange Funds (10% - State), and Traffic Impact Mitigation Fees (4% - Local).
Attachments: 1. 4A - Recorder's Form 8-29-17, 2. 4B - Notice of Acceptance 8-29-17, 3. Recorded Notice of Acceptance, 4. 3A - DRAFT CRS 05-12-15, 5. 3B - DRAFT NEW Road Closure Resolution 05-12-15, 6. Public Comment Rcvd 5-12-15 BOS 5-12-15, 7. Executed Resolution 073-2015.pdf, 8. 2A - Addendum No. 1 12-02-14, 9. 2B - Addendum No. 2 12-02-14, 10. 2C - Bid Summary 12-02-14, 11. 2D - Director Award Bid Letter 12-02-14, 12. Executed Agreement 12-2-14 item 40.pdf, 13. A - App CRS 10-14-14, 14. B - Specs 10-14-14, 15. C - Plans 10-14-14, 16. D - Road Closure Resolution 10-14-14, 17. E - Location Map 10-14-14, 18. Executed Resolution 175-2014 10-14-14 item 17.pdf, 19. Executed Project Plan 1st page 10-14-14 item 17.pdf, 20. CRS 5-12-15.pdf
Related files: 14-1261, 11-1188, 17-1220
Title
Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Viking Construction Company, Inc., for the Green Valley Road at Weber Creek - Bridge Replacement Project, Contract PW 13-30685, CIP 77114, P&C 213-C1599; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Highway Bridge Program (86% - Federal), Regional Surface Transportation Program Exchange Funds (10% - State), and Traffic Impact Mitigation Fees (4% - Local).
Body
DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Department of Transportation (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance (NOA) with Viking Construction Company, Inc. (Viking), for the Green Valley Road at Weber Creek - Bridge Replacement Project (Project), Contract PW 13-30685, Capital Improvement Program (CIP) 77114, P&C 213-C1599; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation, after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on December 2, 2014 (Item 40). Construction was substantially completed in September 2016. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $6,898,984.00
Contract Item Cost $7,043,811.02
Contract Change Order Cost $ 849,910.25
Total Direct Construction Cost $7,893,721.27
Direct Construction Budget $8,092,007.00

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