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File #: 15-1072    Version:
Type: Agenda Item Status: Approved
File created: 9/3/2015 In control: Board of Supervisors
On agenda: 10/10/2017 Final action: 10/10/2017
Title: Community Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 126-S1611 with Ghirardelli Associates, Inc., to increase the not-to-exceed amount by $500,000 for a total not-to-exceed amount of $1,250,000, with no increase in rates or change in term, to provide various on-call construction support services for Transportation’s construction program. FUNDING: Various Capital Improvement Program and Environmental Improvement Program projects; funding will be provided by associated Federal, State, and local funding sources. Work performed on development projects will be funded by developers via time and material billings.
Attachments: 1. 2A - Approved Contract Routing Sheet 10-10-17, 2. 2B - Agreement Amendment 1 10-10-17, 3. Executed Agreement 126-S1611, 4. A - Approved CRS Ghirardelli 11-17-15, 5. B - Ghirardelli Agmt 126-S1611 11-17-15, 6. C - Approved CRS Vali Cooper 11-17-15, 7. D - Vali Cooper Agmt 127-S1611 11-17-15, 8. Executed Agreement 126-S1611 (11-17-15), 9. Executed Agreement 127-S1611 (11-17-15)
Related files: 18-1216, 18-0358
Title
Community Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 126-S1611 with Ghirardelli Associates, Inc., to increase the not-to-exceed amount by $500,000 for a total not-to-exceed amount of $1,250,000, with no increase in rates or change in term, to provide various on-call construction support services for Transportation’s construction program.

FUNDING: Various Capital Improvement Program and Environmental Improvement Program projects; funding will be provided by associated Federal, State, and local funding sources. Work performed on development projects will be funded by developers via time and material billings.
Body
DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation), recommending the Board consider the following:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance Code that it is more economical and feasible to engage an independent contractor for various on-call construction support services for Transportation’s construction program; and
2) Approve and authorize the Chair to sign the First Amendment to Agreement for Services 126-S1611 with Ghirardelli Associates, Inc. (Ghirardelli), to increase the not-to-exceed amount by $500,000 for a total not-to-exceed amount of $1,250,000, with no increase in rates or change in term, to provide various on-call construction support services for Transportation’s construction program.

DISCUSSION / BACKGROUND
On November 17, 2015 (Item 32), the Board authorized the Chair to sign Agreement for Services 126-S1611 (Agreement) with Ghirardelli to augment Transportation’s construction support resources for various Capital Improvement Program (CIP), Environmental Improvement Program (EIP), and subdivision construction projects. The Agreement became effective on November 17, 2015, and will expire three years thereafter...

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