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Chief Administrative Office, Procurement and Contracts, on behalf of the Sheriff's Office and Information Technologies Department, recommending the Board approve the following:
1) Award Bid 18-204-002 for the purchase of Dell PowerEdge and PowerVault Servers to the low qualified bidder, Saitech, Inc. of Fremont, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order to Saitech, Inc. in the amount of $407,491 plus applicable sales tax for a twelve month award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund.
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DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts, on behalf of the Sheriff's Office and Information Technologies Department, recommending the Board approve the following:
1) Award Bid No. 18-204-002 for the purchase of Dell PowerEdge and PowerVault Servers to the low qualified bidder, Saitech, Inc. of Fremont, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order to Saitech, Inc. in the amount of $407,491 plus applicable sales tax for a Twelve month award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
DISCUSSION / BACKGROUND
At the request of the Sheriff's Office and the Information Technologies Department, the Procurement and Contracts Division issued an Invitation to Bid for Dell PowerEdge and PowerVault Servers. The Servers for the Sheriff's Department will be deployed to operate the following fixed asset projects: Domain controllers, Voice Mail Replacement and upgrade, and the Placerville camera system. The servers in the Information Technologies Department will be deployed in the VDI Project environment as well as in the IT Server environment.
Twenty-two (22) Bid Notification Letters were mailed, one to a local vendor. Six qualified responses were received, none from local vendors.
The bid evaluation spreadsheet is attached to this item.
ALTERNATIVES
N/A - Without this product, the impact to the Sheriff's office would be failure to complete fixed asset project approved by the Board of Supervisors, additionally vital hardware and software support systems will be exhausted, and failures would severely disrupt Sheriff personnel on duty. Without this product, the impact to the Information Technologies Department would be failure to complete Board of Supervisors approved VDI implementation project, additionally the current server environment is not adequate to support current and future IT requirements.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Procurement and Contracts Division has been advised that funding is available within each of the Department's FY 2017-18 budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Terri Knowlton, Purchasing Agent