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File #: 13-0677    Version:
Type: Agenda Item Status: Approved
File created: 5/31/2013 In control: Board of Supervisors
On agenda: 10/17/2017 Final action: 10/17/2017
Title: Community Development Services, Department of Transportation, recommending the Board retroactively approve and authorize the Chair to execute Contract Change Order 66, Supplement 1, with Myers and Sons Construction L.P., in the amount of $79,547.64, to complete payment for the construction of additional drainage features on the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP 71328, PW 12-30647, P&C 078-C1499. FUNDING: Silva Valley Interchange Set-Aside (42%), 2004 General Plan Silva Valley Interchange Set-Aside (45%), Developer-Advanced Funds (10%), State and Local Partnership Program Grant (2%), and Road Fund (1%).
Attachments: 1. 10A - Contract Change Order 66.1 10-17-17, 2. Executed Contract Change, 3. 9A - Notice of Acceptance 10-11-16, 4. 9B - Attachment A 10-11-16, 5. 9C - Recorders Form 10-11-16, 6. Executed Recorded NOA 10-11-16, 7. 8A - Notice of Acceptance 9-27-16, 8. 8B - Attachment A 9-27-16, 9. 8C - Recorders Form 9-27-16, 10. 7A - CCO 2.2 4-19-16, 11. 7B - CCO 2 4-19-16, 12. 7C - CCO 2.1 4-19-16, 13. Executed Corrected CCO 2.2 (4-19-16), 14. Executed CCO 2.2 (4-19-16), 15. 6A - CCO 57 1-12-16, 16. Executed CCO 57 (1-12-16), 17. 5A - Resolution 6-2-15, 18. 5B - Vicinity Map 6-2-15, 19. Executed Resolution 077-2015 (6-2-15), 20. 4A - Implementation Agmt 10-22-13, 21. 4B - Indemnity and Defense Agmt 10-22-13, 22. 4C - Memo to Board, 23. Executed Indemnity and Defense Agreement 10-22-13, 24. Executed Implementation Agmt 10-22-13, 25. Executed CCO 10-22-13, 26. 3A - Addendum No 1 9-30-13, 27. 3B - Addendum No 2 9-30-13, 28. 3C - Bid Summary by Contractor and Bid 9-30-13, 29. 3D - Bid Summary_SVP 9-30-13, 30. Executed Agreement Meyers and Sons, 31. Executed Letter dated 10-2-13, 32. 2A - (Orig) Assign and Assump Agmt 6-25-13, 33. 2B - (Orig) Approved Assumption CRS 6-25-13, 34. 2C - Silva Valley demand ltr BOS signature 6-25-13, 35. Executed Letter dated 6-28-13, 36. A - Draft CRS 6-11-13, 37. B - Draft Assumption CRS 6-11-13, 38. C - Draft Specs 6-11-13, 39. D - Draft Plans (Part 1) 6-11-13, 40. E - Draft Plans (Part 2) 6-11-13, 41. F - Draft Plans (Part 3) 6-11-13, 42. G - Draft Plans (Part 4) 6-11-13, 43. H - Draft Assign/Assumpt Agmt 6-11-13, 44. I - Hefner-Stark-Marois Letter 6-11-13.pdf
Title
Community Development Services, Department of Transportation, recommending the Board retroactively approve and authorize the Chair to execute Contract Change Order 66, Supplement 1, with Myers and Sons Construction L.P., in the amount of $79,547.64, to complete payment for the construction of additional drainage features on the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP 71328, PW 12-30647, P&C 078-C1499.

FUNDING: Silva Valley Interchange Set-Aside (42%), 2004 General Plan Silva Valley Interchange Set-Aside (45%), Developer-Advanced Funds (10%), State and Local Partnership Program Grant (2%), and Road Fund (1%).
Body
DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Department of Transportation (Transportation), recommending the Board retroactively approve and authorize the Chair to execute Contract Change Order 66, Supplement 1 (Change Order 66.1), with Myers and Sons Construction L.P., in the amount of $79,547.64, to complete payment for the construction of additional drainage features on the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project (Project), CIP 71328, PW 12-30647, P&C 078-C1499.

DISCUSSION / BACKGROUND
The contract for the Project was awarded to Myers and Sons Construction L.P. (Contractor) by the Board on October 22, 2013 (Item 24). Construction was completed on June 1, 2016, and the Project was accepted by the Board on October 11, 2016 (Item 27).

Construction projects in Transportation’s Capital Improvement Program generally include a 10% contingency budget for items of construction work that are unanticipated. This Project's contingency budget is $2,971,515 and Transportation's departmental Contract Change Order (Change Order) authority for this Project is $210,000 per Change Order.

Change Order 66 was executed by Transportation on May 10, 2016, with an estimated cost of $200,000. Change Order 66 provided payment to the Contractor for constructing additional drainage features for the Pr...

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