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File #: 14-1120    Version:
Type: Agenda Item Status: Approved
File created: 10/9/2017 In control: Board of Supervisors
On agenda: 10/24/2017 Final action: 10/24/2017
Title: Community Development Services, Environmental Management Department, recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 181-S1511 with Accela, Inc., to extend the term one additional year through October 31, 2018, to update the annual license and support fees based on the current number of inspectors, to update the support services provided, and to include other minor administrative changes as necessary, with no increase in the not-to-exceed amount of $200,000, for EnvisionConnect software licensing and support services. FUNDING: Non-General Fund/Permit Fees.
Attachments: 1. 3A - Approved Contract Routing Sheet 10-24-17, 2. 3B - Second Amendment 181-S1511 10-24-17, 3. 2nd Amendment to Agreement 181-S1511, 4. 2A - Approved CRS 10-13-15, 5. 2B - First Amendment 10-13-15, 6. Executed Agreement 181-S1511 (10-13-15), 7. A - Approved CRS 1-6-15, 8. B - Decade Software AGMT 1-6-15, 9. Executed Agreement 1-6-15
Related files: 22-1581, 18-1583, 20-0622
Title
Community Development Services, Environmental Management Department, recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 181-S1511 with Accela, Inc., to extend the term one additional year through October 31, 2018, to update the annual license and support fees based on the current number of inspectors, to update the support services provided, and to include other minor administrative changes as necessary, with no increase in the not-to-exceed amount of $200,000, for EnvisionConnect software licensing and support services.

FUNDING: Non-General Fund/Permit Fees.
Body
DEPARTMENT RECOMMENDATION
Community Development Services, Environmental Management Department (Environmental Management), recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 181-S1511 with Accela, Inc., to extend the term one additional year through October 31, 2018, to update the annual license and support fees based on the current number of inspectors, to update the support services provided, and to include other minor administrative changes as necessary, with no increase in the not-to-exceed amount of $200,000, for EnvisionConnect software licensing and support services.

DISCUSSION / BACKGROUND
Agreement for Services 181-S1511 (Agreement) was approved by the Board on January 6, 2015, (Item 8), with Decade Software Company, LLC (Decade), for a three-year term with a not-to-exceed amount of $200,000, to provide EnvisionConnect software licensing and support services to Environmental Management.

On August 21, 2015, Environmental Management was notified by Accela, Inc. (Accela) that the acquisition of Decade was completed on June 29, 2015, resulting in the need to amend the Agreement. The First Amendment was approved by the Board on October 13, 2015, (Item 11), which assigned and delegated all obligations and duties under the Agreement to Accela, with no change in services,...

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