Title
Chief Administrative Office, Facilities Division, recommending the Board consider authorizing the Purchasing Agent to sign Amendment I to Agreement for Services 194-S1611 with Capital Engineering Consultants, Inc., to extend the term one (1) year to provide engineering services at County Facilities located on Spring Street in Placerville.
FUNDING: Accumulated Capital Outlay Fund.
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DEPARTMENT RECOMMENDATION
Chief Administrative Office, Facilities Division, recommending the Board consider authorizing the Purchasing Agent to sign Amendment I to Agreement for Services No. 194-S1611 with Capital Engineering Consultants, Inc., to extend the term one (1) year to provide engineering services at County Facilities located on Spring Street in Placerville.
DISCUSSION / BACKGROUND
On October 20, 2015, the Board authorized the Purchasing Agent to sign Agreement for Services No. 194-S1611 with Capital Engineering Consultants, Inc., to provide engineering services related to the mechanical and electrical building systems at a majority of the County facilities located on Spring Street in Placerville. The agreement was signed by the Purchasing Agent and fully executed on November 10, 2015 for a two-year term with a total contract value of $159,200.
Amendment I would extend this agreement an additional year; expiring November 9th, 2018. Additional time is needed due to the complexities involved to ensure this project is completed successfully. There is no change in compensation or scope.
ALTERNATIVES
The facilities at this location are in a state of disrepair and foregoing a significant project to address the critical building systems will cost more in the long term as the Division has to address problems on an almost daily basis. If the Board chooses not to approve the time extension, the project would not be completed and the work would need to be re-bid creating a time delay and more than likely an increase in cost.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The department estimates incurring approximately $45,000 to complete the project. Funding is included in the FY 2017-18 ACO budget. There is no change in Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Russ Fackrell, Facilities Manager