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File #: 17-1021    Version:
Type: Agenda Item Status: Approved
File created: 9/8/2017 In control: Board of Supervisors
On agenda: 11/7/2017 Final action: 11/7/2017
Title: Clerk of the Board recommending the Board approve the modifications to Board Policy I-2 - Boards, Commissions and Committees - Minutes of Meetings in support of Strategic Plan Good Governance Goal - Objective 2.2. (Cont. 10/24/17, Item 4)
Attachments: 1. 2A - Revised Draft Policy 11-7-17, 2. A - Current Policy I-2 10-24-17, 3. B - Draft Revised Policy I-2 10-24-17
Related files: 21-1448

Title

Clerk of the Board recommending the Board approve the modifications to Board Policy I-2 - Boards, Commissions and Committees - Minutes of Meetings in support of Strategic Plan Good Governance Goal - Objective 2.2. (Cont. 10/24/17, Item 4)

Body

DEPARTMENT RECOMMENDATION

The Clerk of the Board makes this recommendation in support of the Strategic Plan Good Governance Goal - Objective 2.2 to update Board policies.  Policy I-2 has not been evaluated or updated since its adoption in 1987. 

 

DISCUSSION / BACKGROUND

As part of Objective 2.2 of the Good Governance Goal in the Board approved Strategic Plan, Board policies are undergoing a review/update process.  On December 22, 1987, the Board of Supervisors adopted policy I-2 - Boards, Commissions and Committees - Minutes of Meetings.  The updates shown in track change format on Attachment 2B reflect current terminolgy and provides more clear expectations for the completion and submittal of meeting minutes to the Board.  This policy will also enable the Clerk to track and evaluate the minutes for training and development of county staff who support various committees as well as members thereof.   

 

ALTERNATIVES

The Board may choose not to approve the recommended changes; direct staff to make additional modifications; or take no action.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

There is no direct financial impact to updating this policy. 

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

The Clerk of the Board will update the online Board Policy Manual with the approved changes, notify all department heads and the Chair or staff for applicable boards, committees and commissions.

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Jim Mitrisin

Clerk of the Board