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File #: 15-1335    Version:
Type: Agenda Item Status: Approved
File created: 11/3/2015 In control: Board of Supervisors
On agenda: 11/14/2017 Final action: 11/14/2017
Title: Community Development Services, Department of Transportation - Fleet Unit, recommending the Board consider the following: 1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.160, Section D; 2) Approve and authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-15-23-14B for the acquisition of four Ford Police Interceptor Utility SUV vehicles for use by the Probation Department; and 3) Approve and authorize the Purchasing Agent to sign PO201805775 to the awarded State vendor, Folsom Lake Ford of Folsom, California in the amount of $112,951.00 plus applicable taxes and fees (estimated at $8,223.96) for a one time purchase following Board approval. FUNDING: State Funding (Juvenile Justice Crime Prevention Act, AB109).
Attachments: 1. 6A - PO201805775 11-14-17, 2. 5A - PO201713887 3-21-17, 3. 3A - PO201708513 12-13-16, 4. 2A - PO201610847 1-12-16, 5. A - PO201608008 12-8-15, 6. B - 1-15-23-14B 12-8-15, 7. C - BR-1-15-23-14B 12-8-15, 8. D - CMA-1-15-23-14B 12-8-15

Title

Community Development Services, Department of Transportation - Fleet Unit, recommending the Board consider the following:

1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.160, Section D;

2) Approve and authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-15-23-14B for the acquisition of four Ford Police Interceptor Utility SUV vehicles for use by the Probation Department; and

3) Approve and authorize the Purchasing Agent to sign PO201805775 to the awarded State vendor, Folsom Lake Ford of Folsom, California in the amount of $112,951.00 plus applicable taxes and fees (estimated at $8,223.96) for a one time purchase following Board approval.

 

FUNDING: State Funding (Juvenile Justice Crime Prevention Act, AB109).

Body

DEPARTMENT RECOMMENDATION

Community Development Services, Department of Transportation - Fleet Unit, recommending the Board consider the following:

1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.160, Section D;

2) Approve and authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-15-23-14B for the acquisition of four (4) Ford Police Interceptor Utility SUV vehicles for use by the Probation Department; and

3) Approve and authorize the Purchasing Agent to sign PO201805775 to the awarded State vendor, Folsom Lake Ford of Folsom, California in the amount of $112,951.00 plus applicable taxes and fees (estimated at $8,223.96) for a one time purchase following Board approval.

 

DISCUSSION / BACKGROUND

These vehicles were approved for purchase in the Fiscal Year (FY) 2017/18 Adopted Budget to be used for the Probation Department.

 

Per the requirements of Section 3.12.160 D of the Purchasing Ordinance, Procurement and Contracts performed a comparative market analysis of dealer pricing against State Contract #1-15-23-14B (attachment "B") pricing for the acquisition of enforcement vehicles that meet the needs of El Dorado County.  Pricing was requested from four Ford dealerships who had previously responded to County vehicle bids. Two responses were received, and there are no local Ford dealerships (attachment “D”).      

 

ALTERNATIVES

Issue a bid that duplicates the State of California bid in order to obtain alternative pricing solely for the County of El Dorado.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Probation, Chief Administrative Office - Procurement & Contracts

 

CAO RECOMMENDATION

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

Funding for this vehicle is included in the Fleet Unit's FY 2017/18 Adopted Budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

None

 

STRATEGIC PLAN COMPONENT

Good Governance, Public Safety

 

CONTACT

Rafael Martinez - Director, Department of Transportation

Terri Knowlton - CAO / Procurement & Contracts