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File #: 17-1219    Version: 1
Type: Agenda Item Status: Approved
File created: 10/27/2017 In control: Board of Supervisors
On agenda: 11/14/2017 Final action: 11/14/2017
Title: Chief Administrative Office recommending approval of a revised policy A-11 regarding County Responses to Grand Jury Reports, pursuant to the Good Governance Strategic Plan Goal and the expectation that Board policies be reviewed for any potential updates or revisions.
Attachments: 1. A - Policy A-11 Update (clean), 2. B - Policy A-11 Update (mark up)

Title

Chief Administrative Office recommending approval of a revised policy A-11 regarding County Responses to Grand Jury Reports, pursuant to the Good Governance Strategic Plan Goal and the expectation that Board policies be reviewed for any potential updates or revisions.

Body

DEPARTMENT RECOMMENDATION

Chief Administrative Office recommending approval of a revised policy A-11 regarding County Responses to Grand Jury Reports, pursuant to the Good Governance Strategic Plan Goal and the expectation that Board policies be reviewed for any potential updates or revisions.

 

DISCUSSION / BACKGROUND

The Chief Administrative Office has developed the attached revised Policy A-11, which outlines the procedure for departments and the CAO’s office to follow in the preparation of responses to Grand Jury Reports.  This recommendation is driven in part by the Good Governance Goal of the County’s Strategic Plan, which incorporates an objective that all Board policies are to be reviewed for possible updates. 

 

The intent of this revision is to simplify the County’s internal process for developing its responses to Grand Jury Reports.  The requirements for responses to Grand Jury Reports, including the format of responses and timelines for submittal of responses, is clearly delineated in Penal Code (Section 933.05, etc.).  Because these requirements are contained in Penal Code, it is recommended that the portions of the County Policy that restated the releveant code sections be removed and replaced with the specific code references.  Additionally, it is recommended that the language that detailed the County's internal timeline and process for developing the responses and placing the draft responses on the Board agenda be abbreviated for clarity.  The policy maintains the expectation that the Chief Administrative Office coordinate with respective County Departments in the preparation of the draft responses.

 

This policy update does not affect the work of the Grand Jury, nor change the overall requirements for the County to respond to Grand Jury Reports.

 

ALTERNATIVES

The Board could opt for approval of a revised policy with additional modifications, or maintain policy A-11 as currently written.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

The recommended revised policy has been circulated to County Departments, for review and comment, and has been provided to the current Grand Jury.

 

FINANCIAL IMPACT

There is no direct financial impact as a result of approving the revised policy.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Upon approval, the revised policy will be circulated and updated in the County policy manual.

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Shawne Corley, Assistant Chief Administrative Officer