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File #: 17-0978    Version:
Type: Agenda Item Status: Approved
File created: 9/1/2017 In control: Board of Supervisors
On agenda: 12/19/2017 Final action: 12/19/2017
Title: TRAKiT Executive Committee, recommending the Board receive and file an attached update memo on the TRAKiT system, a planning, permitting, and parcel management software solution.
Attachments: 1. 2A - TRAKiT Memo to the Board of Supervisors 12-19-17, 2. A - TRAKiT Memo to Board of Supervisors - 9.12-17
Title
TRAKiT Executive Committee, recommending the Board receive and file an attached update memo on the TRAKiT system, a planning, permitting, and parcel management software solution.
Body
DEPARTMENT RECOMMENDATION
TRAKiT Executive Committee, recommending the Board receive and file an attached update memo on the TRAKiT system, a planning, permitting, and parcel management software solution.

DISCUSSION / BACKGROUND
The previous update on TRAKiT happened through an agenda item on September 12th. Before the September 12th update, the last update was on June 6th where the contract for the system was amended due to an ownership change. That was the first time that the Board had been updated on the project for months due to administrative delays. Since June 6th, the project has moved forward and is now on schedule for its May 2018 implementation.

The County's Land Management Information System (LMIS) is the foundation for many revenue-generating and/or recovering of County services and systems. The current LMIS is a collection of databases and application platforms that link together key processes such as planning, permitting, inspections, addressing, mapping, and parcel assessments. This system does not include the capability to accept, review, and process plans, permits, or fees electronically.

The current LMIS was constructed over time, largely in-house. It has developed organically to support legacy processes (out of date processes) and business rules, some of which originated before modern technology and automation. As a result, the current LMIS system is a collection of independently-developed modules and functions that are made to communicate in sometimes non-standard ways. As a whole, LMIS does not conform to any modern IT architectural standard and cannot be centrally administered or maintained. While the system has served the County well, it is time to replace LMIS with a modern system that expands functionality and improves the customer experienc...

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