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File #: 17-1253    Version: 1
Type: Agenda Item Status: Approved
File created: 11/8/2017 In control: Board of Supervisors
On agenda: 12/19/2017 Final action: 12/19/2017
Title: Health and Human Services Agency, recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 256-S1811 with Koefran Industries, Inc, for the provision of animal carcass and medical/ biohazardous waste collection and disposal services, upon execution for the term January 1, 2018 through December 31, 2021, with a maximum contractual obligation of $140,000; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 256-S1811, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Funded with 61% General Fund, 8% 1991 Public Health Realignment, 8% Fee for Service, 1% Fines/Penalties.
Attachments: 1. A - Approved CRS 256-S1811, 12-19-17, 2. Executed Agreement for Services #256-S1811 BOS 12-19-17, 3. B - Koefran 256-S1811, 12-19-17
Related files: 21-1710

Title

Health and Human Services Agency, recommending the Board:

1) Approve and authorize the Chair to sign Agreement for Services 256-S1811 with Koefran Industries, Inc, for the provision of animal carcass and medical/ biohazardous waste collection and disposal services, upon execution for the term January 1, 2018  through December 31, 2021, with a maximum contractual obligation of $140,000; and

2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 256-S1811, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

 

FUNDING:   Funded with 61% General Fund, 8% 1991 Public Health Realignment, 8% Fee for Service, 1% Fines/Penalties.

Body

DEPARTMENT RECOMMENDATION: 

Health and Human Services Agency (HHSA) recommending the Board approve agreement for service 256-S1811 with Koefran Industries, Inc., (Koefran) to ensure continued and appropriate removal and disposal of animal carcasses and medical/ biohazardous waste pursuant to California Food and Agriculture Code Section 9141-9143.

 

Additionally, HHSA has determined, in accordance with County Ordinance Section 3.13.030, it is more economical and feasible to engage an independent contractor for biohazardous waste disposal services as the County does not possess the facilities.

 

DISCUSSION / BACKGROUND:

Koefran Industries, Inc. has provided animal carcass disposal services for veterinarians, animal shelters, and humane societies throughout Northern California and Nevada for nearly 30 years.  The County’s Animal Services began contracting with Koefran for animal carcass disposal services in December 2004.  On a bi-weekly and on-call basis, Koefran collects and disposes of small animal carcasses (under 225 pounds in weight), biohazardous waste carcasses, and medical/biohazardous waste (sharps containers) according to industry standards.  Carcasses over 225 pounds can be delivered to Contractor’s Sacramento rendering plant by Animal Services staff or staff can contact Contractor to pick up the carcasses as needed.

 

These services are necessary pursuant to the California Food and Agriculture Code Section 9141-9143. In addition, HHSA does not have the facilities nor staff that can provide these services.

 

ALTERNATIVES:

Disapproval of Agreement for Services 256-S1811 will result in the inability of Animal Services to dispose of animal carcasses and medical/biohazardous waste, which will pose a public health hazard to staff and the community of El Dorado County.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT:

County Counsel, Risk Management. Procurement and Contracts, and Human Resources

 

CAO RECOMMENDATION:

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT:

There is no Net County Cost associated with this Agenda item.  Sufficient appropriations were included in the fiscal year 17-18 budget, and will be included in future budgets for the term of the Agreement.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) Clerk of the Board to obtain signature of Chair on two (2) original Agreements for Services 256-S1811.

2) Clerk of the Board to return one (1) fully executed Agreement to the HHSA Contracts Unit at 3057 Briw Road.

 

STRATEGIC PLAN COMPONENT:

N/A

 

CONTACT

Patricia Charles-Heathers, Ph.D., M.P.A. Director