Title
Chief Administrative Office, Procurement and Contracts Division, requesting ratification of the Purchasing Agent's signature on a retroactive extension of BP270334 with Brannon Tire of Stockton, California in accordance with Invitation to Bid 07-863-002.
RECOMMENDED ACTION: Approve.
FUNDING: Department's Road Fund (Non General Fund).
Body
BUDGET SUMMARY:
Total Estimated Cost $
Funding
Budgeted $
New Funding $
Savings $
Other $
Total Funding Available $
Change To Net County Cost $
Fiscal Impact/Change to Net County Cost: Not change in Net County Cost.
Background: The Procurement and Contracts Division issued Bid #07-863-002 for heavy equipment and truck tires for DOT which was set to expire on September 11, 2007. This original bid was within the purchasing agent's signature authority. The bid was extended for one additional one year term with Board approval taking the total amount of the blanket purchase order to $115,000.00, with a term to expire September 11, 2008. On August 7, 2008 we received a request to issue a new bid from DOT. Bid #09-863-029 was issued on August 15, 2008 with a due date of September 4, 2008. Two responses were received. However, all bids were rejected as both respondents did not bid 100% of the items as required in the bid. As a result the bid had to be cancelled and reissued.
Bid #09-863-038 was immediately reissued with a due date of September 15, 2008. Notice of intent to award was posted on September 17, 2008, however there is a 10 day waiting period for the protest procedure. On September 25, 2008 a protest was received. The Purchasing Agent conferred with counsel and a response to the protest was delivered on October 10, 2008. Even though the award is within the purchasing agent's signature authority, the protest was unresolved and heard by your Board for consideration on November 4, 2008.
These events delayed Transportation's abilit...
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