Title
General Services Department recommending Chairman be authorized to sign Amendment I to Lease Agreement 304-L0711 with Jeffrey Smith in the amount of $7,747.14 per month, extending the lease period for a six month period from January 1, 2009 to June 30, 2009, providing for one additional six-month extension from July 1, 2009 through December 31, 2009, and including a one-year option to extend term from January 1, 2010 through December 31, 2010; lease terms after June 30, 2009, are contingent upon approval by the City of Placerville of a Conditional Use Permit extension through December 31, 2010, for 5,800 square feet of leased space located at 511 Placerville Drive in Placerville for the Health Services Department Animal Services Program, noting cost per square foot is $1.34.
RECOMMENDED ACTION: Approve.
FUNDING: License Fees / Realignment Fees / General Fund.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
Jan 2009-Dec 2009 |
$92,965.68 |
Funding |
|
|
Budgeted |
$92,965.68 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$ |
|
Change To Net County Cost |
|
$92,965.68 |
Fiscal Impact/Change to Net County Cost: The $92,965.68 reflected above represents one year of funding to provide for the two six-month extensions. Additional costs would be incurred should the option to extend the lease for one additional year be exercised effective January 1, 2010. The Health Services Department has advised General Services that funds are available within their FY 2008-09 budget and will be included in the FY 2009-10 budget request.
Background: Animal Services has leased this facility as temporary housing until the permanent Animal Shelter is constructed.
Reason for Recommendation: The current lease expires on December 31, 2008. Amendment I will 1) extend the lease to June 30, 2009 coterminous with the current Conditional Use Permit for this facility from the City of Placerville, 2) extend the lease for an additional 6-month term through December 31, 2009 contingent upon the City's approval to extend the Conditional Use Permit, and 3) provide an option for the Board to extend the lease for one additional year (January 1, 2010 through December 31, 2010), also contingent upon the City's approval of the Conditional User permit.
The City of Placerville required the County to acquire a Conditional Use Permit for use of this facility in 2007, with a term originally expiring on December 31, 2008. In accordance with this approved permit, a 6-month extension was authorized by the City through June 30, 2009. The City has informed the County that an extension, anticipated through December 31, 2010, will be considered by the City Council on December 2, 2008.
Action to be taken following Board approval: Board clerk will forward to General Services a fully executed original copy of Amendment I to Lease Agreement 304-L0711 for distribution and administration.
Contact: Deb Lane/Chuck Harrell
Concurrences: County Counsel and Risk Management have approved this lease amendment and a copy is on file in the Board