Title
Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 09-760-046 for the purchase of one Four Wheel Drive Loader to the low qualified bidder, Pape Machinery, Inc. of Sacramento; and authorize the Purchasing Agent to issue a purchase order in the amount of $154,118.25 for one Four Wheel Drive Loader following Board approval.
RECOMMENDED ACTION: Approve.
FUNDING: Grant Funding from Air Resources Board in the amount of $67,000 with remaining funding ($87,118.25) coming from the Department of Transportation's road fund (Non-General Fund).
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BUDGET SUMMARY:
Total Estimated Cost $154,118.25
Funding
Budgeted $154,118.25
New Funding $
Savings $
Other $
Total Funding Available $154,118.25
Change To Net County Cost $0.00
REASON FOR RECOMMENDATION: At the request of the Department of Transportation, the Procurement and Contracts Division issued an Invitation to Bid for one (1) Four Wheel Drive Loader to replace older equipment not in compliance with air resources board regulations. Forty eight (48) invitations to bid were mailed, one to a local vendor. Six (6) qualified responses were received, none by a local vendor. An evaluation spreadsheet is attached for your review.
The purchase of this loader is part of DOT's effort to "green the fleet" bringing our equipment fleet into compliance with new Federal and State air quality regulations. Full compliance with these regulations is estimated to cost the County approximately $3.7 million over the next 10 years and is considered an "unfunded mandate". DOT has budgeted approximately $2 million in FY 2008-09 to perform diesel engine retrofits and equipment replacements. Of this amount, approximately $700,000 is being funded with Road Fund discretionary sources to match approximately $1.3 million of grant funding.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been ad...
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