Title
Human Services Department recommending Budget Transfer incorporating an additional $440,493 in Federal and State revenues into the Department's Social Services Division budget to implement the mandated Medi-Cal Security (MEDS Remediation) project, and authorization to purchase fixed asset security system and computer equipment from said funds to implement those measures. (4/5 vote required)
RECOMMENDED ACTION: Approve.
FUNDING: 50% Federal / 50% State Funds.
Body
BUDGET SUMMARY: |
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Total State/Fed Allocation: |
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$ 800,000.00 |
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|
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Funding |
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Budgeted Revenues |
$329,507.00 |
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Revenues Reduction |
$ |
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New Revenues |
$ 440,493.00 |
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Other |
$ |
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Total Funding Available |
$ 800,000.00 |
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Change To Net County Cost |
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$ 0.00 |
Fiscal Impact/Change to Net County Cost: No change to Net County Cost. The Department's FY2008-09 approved budget included $359,507 in Federal and State funding to begin implementation of mandated security measures. An additional $440,493.00 has been allocated by the State for implementation of this project.
Background:
The California Department of Health Care Services (DHCS) entered into a data sharing agreement with the Social Security Administration (SSA), effective July 1, 2007. The agreement limits access to SSA data to only authorized employees who need it to perform their official duties. The agreement contains security procedures relating to protecting the privacy of SSA Personally Identifiable Information (PII). The agreement requires DHCS to perform oversight of the SSA data being accessed by multiple users throughout the state who are agents and contractors of DHCS.
On October 21, 2008 the Board approved Agreement No. 281-M0910 with the California Department of Health Care Services (DHCS), which delineates responsibilities and requirements relative to State and local compliance with the Privacy Act of 1974 as amended to ensure the privacy and security of Medi-Cal Personally Identifiable Information (PII). Compliance requirements include physical building security, data integrity and security at both desktop and enterprise levels, paper file security and privacy training for employees.
Reason for Recommendation:
The current computing environment, paper file management and physical security at DHS locations do not fully satisfy the new security and privacy requirements for the protection of Medi-Cal Personally Identifiable Information (PII). DHS has been coordinating with the Information Technologies Department (I.T.) to develop a plan to purchase, install and implement the proper equipment and software and obtain associated training necessary to attain compliance with the computer and network aspects of this project. DHS has also been working with I.T. and General Services to define, identify and prepare to install appropriate systems at four (4) DHS locations to achieve the physical security requirement of this project. DHS has also been in contact with TAB file systems relative to paper file security, and is alternatively considering scanning of all documents.
The Department anticipated and budgeted $359,507 in FY 2008-09 State and Federal funding for this Medi-Cal MEDS Remediation Project. The recommended Budget Transfer would incorporate an additional $440,493 for a total of $800,000 for the project. The Department anticipates expending the funds by the end of FY 2008-09. Funds will be used for the necessary systems, training, staffing and equipment required to achieve full compliance with the Federal and State mandates. The Project must be complete by the end of FY 2009-10.
Action to be taken following Board approval:
· Board Clerk to process Budget Transfer Request
· Board Clerk to forward approved Fixed Asset List to CAO and Procurement
· Human Services to implement compliance requirements
Contact: Doug Nowka, 642-7275
Concurrences: N/A