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File #: 18-0172    Version: 1
Type: Agenda Item Status: Approved
File created: 1/19/2018 In control: Board of Supervisors
On agenda: 2/13/2018 Final action: 2/13/2018
Title: Community Development Services, Department of Transportation, Fleet Unit, recommending the Board approve the following: 1) Dispense with the formal bid process in accordance with Purchasing Ordinance 3.12.16, Section D; 2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contracts #1-16-23-20 A-J and #1-16-23-23 A-H for the acquisition of two (2) trucks, six (6) SUV's and two (2) vans between the two Contracts for the Community Development Services, Department of Transportation, Fleet Unit; and 3) Authorize the Purchasing Agent to sign purchase orders to the State awarded vendors Elk Grove Auto Group and Winner Chevrolet of Elk Grove, CA in the amount of $271,942 plus applicable taxes, fees and delivery (estimated at $21,304) for a one time purchase following Board approval. FUNDING: Fleet Internal Service Fund.
Attachments: 1. A - 1-16-23-20, 2. B - 1-16-23-20 Pricing, 3. C - 1-16-23-23, 4. D - 1-16-23-23 Pricing
Title
Community Development Services, Department of Transportation, Fleet Unit, recommending the Board approve the following:
1) Dispense with the formal bid process in accordance with Purchasing Ordinance 3.12.16, Section D;
2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contracts #1-16-23-20 A-J and #1-16-23-23 A-H for the acquisition of two (2) trucks, six (6) SUV's and two (2) vans between the two Contracts for the Community Development Services, Department of Transportation, Fleet Unit; and
3) Authorize the Purchasing Agent to sign purchase orders to the State awarded vendors Elk Grove Auto Group and Winner Chevrolet of Elk Grove, CA in the amount of $271,942 plus applicable taxes, fees and delivery (estimated at $21,304) for a one time purchase following Board approval.

FUNDING: Fleet Internal Service Fund.
Body
DEPARTMENT RECOMMENDATION
1) Dispense with the formal bid process in accordance with Purchasing Ordinance 3.12.16, Section D;
2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contracts #1-16-23-20 A-J and #1-16-23-23 A-H for the acquisition of two (2) trucks, six (6) SUV's and two (2) vans between the two Contracts for the Community Development Services, Department of Transportation, Fleet Unit; and
3) Authorize the Purchasing Agent to sign purchase orders to the State awarded vendors Elk Grove Auto Group and Winner Chevrolet of Elk Grove, CA in the amount of $271,942 plus applicable taxes, fees and delivery (estimated at $21,304) for a one time purchase following Board approval.

DISCUSSION / BACKGROUND
At the request of the Department of Transportation, Fleet Unit, the Procurement & Contracts division issued an Invitation to Bid for new Fleet vehicles that are included in the Adopted Budget. The replacement of fleet vehicles is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in...

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