Title
Joint Board of Supervisors/Grand Jury Audit Committee consideration of a one (1) year extension to existing contract for independent audit services with Maze & Associates, in the amount of $62,959.
Body
DEPARTMENT RECOMMENDATION
Joint Board of Supervisors/Grand Jury Audit Committee consideration of a one (1) year extension to existing contract for independent audit services with Maze & Associates, in the amount of $62,959.
DISCUSSION/BACKGROUND
Background
On September 29, 2015 the Board of Supervisors adopted Resolution 151-2015 creating a standing Annual Audit Committee. This Committee is responsible for selecting a public accounting firm to conduct the annual audit of the County’s financial statements; making a recommendation to the Board for the award of the contract for the Annual Audit; and reviewing the Annual Audit findings and responses and making recommendations to the Board, if appropriate.
Per the Resolution, members of the Audit Committee will be the Chair and Vice-Chair of the Board of Supervisors and shall be deemed appointed upon their election to those offices. The Grand Jury shall notify the Board of Supervisors of the members of their Audit Committee.
The Chief Administrative Office provides staff support to the Audit Committee.
On June, 2, 2016 the Board awarded the RFP for independent professional financial audit services to Maze & Associates. The agreement for services is for a two (2) year term, with a total not to exceed amount of $120,470 for the initial two (2) year term ($59,345 for year one, and $61,125 for year two).
Current Discussion
Article II of the Agreement, Term, provides that this Agreement may be renewed for one (1) additional year following the initial two (2) year term, upon written agreement of the parties, and no later than ninety (90) days prior to the date the Agreement is set to terminate.
It is recommended that the Audit Committee consider renewing the Agreement for one additional year. The Agreement specifies that the cost for the additional one year will be $62,959. This renewal will be accomplished via an amendment to the Agreement. Should the Committee make this recommendation, an item will be placed on an upcoming Board of Supervisors agenda (prior to March 31) for approval of an amendment extending the Agreement term by one (1) year.
Should the Committee recommend not renewing the existing Agreement for the one additional year, County staff will proceed with preparing and issuing a Request for Proposals for independent auditing services.
CONTACT
Shawne Corley, Assistant Chief Administrative Officer