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File #: 18-0206    Version: 1
Type: Agenda Item Status: Approved
File created: 1/25/2018 In control: Board of Supervisors
On agenda: 3/20/2018 Final action: 3/20/2018
Title: Community Development Services, Department of Transportation recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 415-S1511 with Stantec Consulting Services, Inc., modifying the term of the Agreement, which will became effective upon execution and will terminate three years thereafter, and various administrative details related to their acquisition of North State Resources, Inc., but with no changes to compensation, rate schedule or scope of work which provides California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) environmental clearance and permitting for the Oak Hill Road at Squaw Hollow Creek - Bridge Replacement Project, CIP 77134. FUNDING: Highway Bridge Program (Federal, 99%) and Regional Surface Transportation Program Exchange Funds (State, 1%).
Attachments: 1. A - Amendment II, 2. B - Counsel Approval, 3. Executed Agreement 415-S1511
Related files: 17-0218, 16-0576

Title

Community Development Services, Department of Transportation recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 415-S1511 with Stantec Consulting Services, Inc., modifying the term of the Agreement, which will became effective upon execution and will terminate three years thereafter, and various administrative details related to their acquisition of North State Resources, Inc., but with no changes to compensation, rate schedule or scope of work  which provides California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) environmental clearance and permitting for the Oak Hill Road at Squaw Hollow Creek - Bridge Replacement Project, CIP 77134.

 

FUNDING:  Highway Bridge Program (Federal, 99%) and Regional Surface Transportation Program Exchange Funds (State, 1%).

Body

DEPARTMENT RECOMMENDATION

Community Development Services, Department of Transportation (Transportation) recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 415-S1511 with Stantec Consulting Services, Inc., modifying the term of the Agreement and various administrative details related to their acquisition of North State Resources, Inc. (NSR), but with no changes to compensation, rate schedule or scope of work which provides California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) environmental clearance and permitting for the Oak Hill Road at Squaw Hollow Creek - Bridge Replacement Project, CIP 77134.

 

DISCUSSION / BACKGROUND

The Purchasing Agent approved Agreement 415-S1511 (Agreement) with NSR which provides California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) environmental clearance and permitting for the Oak Hill Road at Squaw Hollow Creek - Bridge Replacement Project, CIP 77134 (Project) on April 10, 2015.  The First Amendment was approved by the Board on June 28, 2016 (Item 32), increasing the scope of work and compensation to provide for additional cultural investigations and documentation. 

 

The Agreement became effective upon execution and will terminate three years thereafter.   The scope of work includes items related to the design and preconstruction phases of the Project which will not be completed within that time frame so the term is being modified to allow for the additional time needed.  Also, NSR was recently acquired by Stantec Consulting Services, Inc.  The Second Amendment modifies various administrative details related to the acquisition with no change to the compensation, rate schedule, or scope of work.

 

The El Dorado County Employees Association, Local #1, was informed of this proposed Amendment and have no objections.

 

ALTERNATIVES

Should the Board choose not to approve this Amendment, Transportation will terminate the original Agreement with North State Resources.  Transportation would be required to issue a Request for Proposals for the work remaining on the Agreement which would add significant cost and time to the Project.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management have reviewed and approved this Amendment.

 

CAO RECOMMENDATION

It is recommended that the Board approve this item.

FINANCIAL IMPACT

Funding for the Agreement is budgeted in the 2017 Capital Improvement Program, adopted by the Board on June 27, 2017 (Item 25).  There is no change to Net County Cost.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the Amendment.

2) The Clerk of the Board will forward one (1) original of the Amendment to the Chief Administrative Office Procurement & Contracts Division.

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Rafael Martinez, Director

Community Development Services, Department of Transportation