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Community Development Services, Department of Transportation and the Environmental Management Department, recommending the Board:
1) Approve and authorize the Chair to sign a budget transfer adjusting the budget for Fiscal Year 2017/18 to allow for an increase in the CSA 3 budget for snow removal equipment rental expenses; an increase in the CSA 9 Pioneer Place Zone 64 budget for maintenance and construction costs for emergency sink hole repairs; the purchase of a tactical robot that will be used for haz mat emergency response for the Environmental Management Department; and the purchase and implementation of the Scale House Automation project for the Union Mine landfill (4/5 vote required);
2) Approve the addition of a tactical robot that will be used for haz mat emergency response to the Environmental Management Department fixed asset list; and
3) Approve the addition of the Scale House Automation project for the Union Mine landfill to the Environmental Management Department fixed asset list.
FUNDING: Various (see detail below).
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DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation and the Environmental Management Department, recommending the Board approve and authorize the Chair to sign a budget transfer adjusting the budget for Fiscal Year (FY) 2017/18 to allow for an increase in the CSA #3 budget for snow removal equipment rental expenses; an increase in the CSA #9 Pioneer Place Zone 64 budget for maintenance and construction costs for emergency sink hole repairs; the purchase of a tactical robot that will be used for haz mat emergency response for the Environmental Management Department; and the purchase and implementation of the Scale House Automation project for the Union Mine landfill.
DISCUSSION / BACKGROUND
Community Development Services Budget Transfers
Community Development Services (CDS) Department of Transportation
Budgeted appropriations for CSA #3 South Shore Snow Removal Zone 501 need to be increased as follows: Increase Rent and Lease Equipment by $9,500 and increase Intrafund Transfers by $500 to accommodate the rental of necessary snow removal equipment. This is offset by an increase in Fund Balance From Designations in the amount of $10,000.
Budgeted appropriations for CSA #9 Pioneer Place Zone 64 need to be increased as follows: Increase Road Maintenance and Construction by $100,000 and increase Interfund Transfers by $15,000 to accommodate increased costs for emergency sink hole repairs. This is offset by an increase in Fund Balance From Designations in the amount of $115,000.
Community Development Services (CDS) Environmental Management Department
Budgeted appropriations for Environmental Management CSA #10 Solid Waste need to be increased in Fixed Assets by $35,000 to allow for the purchase of a tactical robot that will be used for haz mat emergency response and the cost will be shared with the Sheriff's Department. This is offset by an increase in Operating Transfers In in the amount of $35,000. The Sheriff's portion of this item was originally included on their fixed asset list, but the purchase will now be made by Environmental Management with partial reimbursement from the Sheriff's Department. Budgeted appropriations for the Sheriff's Department need to be increased in Operating Transfers Out by $12,500, which is offset by a decrease in Fixed Assets by $12,500.
Budgeted appropriations for Environmental Management CSA #10 Liquid Waste need to be increased in Fixed Assets by $30,000 to allow for the purchase and implementation of the Scale House Automation project for the Union Mine landfill. This purchase was previously approved in the FY 2017/18 budget, but during the procurement process, it was discovered that this should have been budgeted as a fixed asset instead of software. This is offset by a decrease in Software in the amount of $30,000.
ALTERNATIVES
The Board may elect not to approve the budget transfers as proposed, although proper accounting for operating activity would be jeopardized.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that that Board approve this item.
FINANCIAL IMPACT
The proposed budget transfers result in no increase to Net County Cost. All increases in expenditures are funded by commensurate offsets or additional revenue. A 4/5 vote is required to approve the budget transfers.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on the original budget transfer and will forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Good Governance, Infrastructure
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation
Greg Stanton, Director
Community Development Services, Environmental Management Department