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File #: 18-0424    Version: 1
Type: Agenda Item Status: Approved
File created: 3/8/2018 In control: Board of Supervisors
On agenda: 4/24/2018 Final action: 4/24/2018
Title: Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Newtown Road Storm Damage Repair Project, PW 17-31185, CIP 78706, and Contract 2685: 1) Award the Construction Contract to Hooker Creek, Inc., who submitted the lowest responsive, responsible bid of $909,301.00; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%).
Attachments: 1. A - Bid Summary, 2. Executed Agreement Newtown Road Storm Damage Repair Project
Related files: 18-1291
Title
Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Newtown Road Storm Damage Repair Project, PW 17-31185, CIP 78706, and Contract 2685:
1) Award the Construction Contract to Hooker Creek, Inc., who submitted the lowest responsive, responsible bid of $909,301.00;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%).
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On Wednesday, March 28, 2018, the Community Development Services, Department of Transportation (Transportation), opened bids for the Newtown Road Storm Damage Repair Project (Project). One bid was received for $909,301.00.

Transportation issued the All Bidders Letter on April 5, 2018, notifying the bidder of the recommendation to the Board for award and initiating the two-day bid protest period. The bid protest period ended at 4:00 p.m. on Monday, April 9, 2018 with no protests filed.

Hooker Creek, Inc. submitted the lowest responsive, responsible bid in the amount of $909,301.00. Transportation recommends award of the Construction Contract to Hooker Creek, Inc. who submitted the lowest responsive, responsible bid.

Authorize the Director of Transportation (Director), or Successor, to Sign Escrow Agreement:
Pursuant to Special Provisions Section 9-1.16F, “Retentions,” Transportation will retain 5% of the value of work done from each Contractor payment (excluding mobilization payments) a...

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