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File #: 18-0470    Version: 1
Type: Agenda Item Status: Approved
File created: 3/15/2018 In control: Board of Supervisors
On agenda: 4/24/2018 Final action: 4/24/2018
Title: Information Technologies Department recommending the Board consider the following: 1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D; 2) Authorize the use of the Utah NASPO ValuePoint (formerly WSCA-NASPO) master price agreement AR233 and California Participating Addendum 7-14-70-04 for the acquisition of computer hardware, software, and support services necessary for an upgrade of the existing data center core switch equipment; and 3) Approve and authorize the Purchasing Agent to issue a purchase order to ConvergeOne, Inc., the designated reseller of the awarded vendor, Cisco Systems, Inc., under the State contract, in the amount of $126,040.20, plus applicable sales tax, for the purchase of Cisco Core Switch Hardware and Cisco warranty/maintenance support for one (1) year. FUNDING: General Fund, with partial cost recovery in future years through the A-87 Cost Plan.
Attachments: 1. A - ConvergeOne Quote, 2. B - Comparative Market Analysis, 3. C - NASPO ValuePoint Contract
Title
Information Technologies Department recommending the Board consider the following:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D;
2) Authorize the use of the Utah NASPO ValuePoint (formerly WSCA-NASPO) master price agreement AR233 and California Participating Addendum 7-14-70-04 for the acquisition of computer hardware, software, and support services necessary for an upgrade of the existing data center core switch equipment; and
3) Approve and authorize the Purchasing Agent to issue a purchase order to ConvergeOne, Inc., the designated reseller of the awarded vendor, Cisco Systems, Inc., under the State contract, in the amount of $126,040.20, plus applicable sales tax, for the purchase of Cisco Core Switch Hardware and Cisco warranty/maintenance support for one (1) year.

FUNDING: General Fund, with partial cost recovery in future years through the A-87 Cost Plan.
Body
DEPARTMENT RECOMMENDATION
Information Technologies Department recommending the Board consider the following:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D;
2) Authorize the use of the Utah NASPO ValuePoint (formerly WSCA-NASPO) master price agreement AR233 and California Participating Addendum 7-14-70-04 for the acquisition of computer hardware, software, and support services necessary for an upgrade of the existing data center core switch equipment; and
3) Approve and authorize the Purchasing Agent to issue a purchase order to ConvergeOne, Inc., the designated reseller of the awarded vendor, Cisco Systems, Inc., under the State contract, in the amount of $126,040.20, plus applicable sales tax, for the purchase of Cisco Core Switch Hardware and Cisco warranty/maintenance support for one (1) year.

DISCUSSION / BACKGROUND
In IT architecture terms, “core switches” are devices that interconnect practically everything in the data...

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