Title
Community Development Services, Department of Transportation, recommending the Board, pending review and approval by County Counsel and Risk Management, consider the following pertaining to the Francisco Drive Americans with Disabilities Act Improvement Project, Contract PW 18-31218, CIP 71363, Contract 2773:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Regional Surface Transportation Program - Urban Surface Transportation Block Grant Program (100%). (Federal Funds)
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DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation), recommending the Board, pending review and approval by County Counsel and Risk Management, consider the following pertaining to the Francisco Drive Americans with Disabilities Act (ADA) Improvement Project (Project), Contract PW 18-31218, CIP 71363, Contract 2773:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids (the total estimated cost for the construction phase of the Project is $245,000).
The Project was approved by the Board on October 17, 2017 (Item 7) for inclusion in Transportation’s 2017 CIP and in Transportation’s 2017 CIP update, which was approved by the Board on March 13, 2018 (Item 23).
DISCUSSION / BACKGROUND
The purpose of this Project is to add ADA ramps and revised cross walk layouts at the intersections of Francisco Drive and Schooner Drive and Francisco Drive and Kensington Drive. The Project consists of constructing new ADA ramps, concrete removal, hot mix asphalt paving, striping, and sign relocation at the intersections previously listed. Other items or details not mentioned above, that are required by the plans, Standard Plans, Standard Specifications, or the Special Provisions must be performed, constructed or installed.
Transportation has received several requests to complete the proposed improvements that are located directly in front of Marina Village Middle School and are used by a large volume of school children and other pedestrians. This item requests approval and authorization and is an urgent matter in order for Transportation to have adequate time to advertise and award a construction contract. Construction work is scheduled to begin when the school closes for summer break and be completed prior to the beginning of the next school year.
In order to construct the improvements, Transportation anticipates the need to close Francisco Drive between Kensington Drive and Templeton Drive. This road closure will be for the purpose of cold planing, placing hot mix asphalt, striping and pavement markings at the intersection of Francisco Drive and Schooner Drive. The closure periods will be one (1) 24 hour closure for the cold planing and hot mix asphalt work and four (4) hours for striping and pavement marking.
Detour notifications will be posted a minimum of one (1) week in advance of the closure. Access for local residents and visitors, as well as emergency personnel and law enforcement, will be through a detour utilizing Sheffield Drive, Lakehills Drive, and Green Valley Road. Transportation will notify the public of this road closure via the County website, a press release and changeable message signs at the site. A Road Closure Authorization was signed by the Director of Transportation on March 26, 2018 under Resolution 021-2018, which was passed and adopted by the Board on March 6, 2018 (Item 23).
A Notice of Exemption, in accordance with the California Environmental Quality Act, was filed on December 12, 2017. A California Department of Transportation (Caltrans) National Environmental Policy Act Categorical Exemption/Categorical Exclusion Determination was issued on February 13, 2018.
No environmental permits or right of way were required for the Project. The right of way certification was accepted by Caltrans on March 6, 2018.
Transportation filed for federal funding authorization for this Project on March 21, 2018. The Project will not be advertised until the federal funding authorization (E76) for construction is received.
As a federally funded Project, the Contract Documents incorporate the current Caltrans Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 10%.
ALTERNATIVES
1) Do not approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) Do not authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
3) Cancel the Project. Canceling the Project may include the consequence of reimbursing all federal funding received to date.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management approval is pending for the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The total estimated cost for Project construction is $245,000, which includes construction items of work, construction management, inspection, materials testing, and contingencies.
There is no financial impact or change to Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.
2) The Clerk will forward the original signed Plan set to Transportation, Fairlane Engineering, attention Matt Smeltzer.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation