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File #: 18-0569    Version: 1
Type: Agenda Item Status: Approved
File created: 4/3/2018 In control: Board of Supervisors
On agenda: 4/24/2018 Final action: 4/24/2018
Title: Human Resources Department recommending the Board approve and authorize the Chair to sign Resolution 062-2018 authorizing the Director of Human Resources to serve as a Custodian of Records with the California Department of Justice for the County of El Dorado Human Resources Department. FUNDING: General Fund.
Attachments: 1. A - DOJ LiveScan Resolution 4-24-18, 2. B - Approved Blue Route 18-0569 4-24-18, 3. Executed Resolution 062-2018
Title
Human Resources Department recommending the Board approve and authorize the Chair to sign Resolution 062-2018 authorizing the Director of Human Resources to serve as a Custodian of Records with the California Department of Justice for the County of El Dorado Human Resources Department.

FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
Human Resources Department recommending the Board approve and authorize the Chair to sign Resolution 062-2018 authorizing the Director of Human Resources to serve as a Custodian of Records with the California Department of Justice for the County of El Dorado Human Resources Department.

DISCUSSION / BACKGROUND
The California Department of Justice (DOJ) is mandated to maintain the statewide criminal record repository for the State of California. Authorized by California statute, the DOJ has processed State of California and Federal Bureau of Investigation (FBI) fingerprint-based background checks. While all criminal background check requests must be authorized by statute, some are mandatory while others are permissive. In the past few years there has been a heightened awareness of the availability of criminal background checks to aid in regulatory hiring decisions.

A Custodian of Records means that the individual designated by an agency as responsible for the hiring decisions, and for the security, storage, dissemination, and the destruction of the criminal records furnished to the agency, and who serves as the primary contact for the DOJ for any related issues. Each agency must have at least one Custodian of Records; the Director of Human Resources will serve as the Custodian of Records for Human Resources Department background requests only.

Penal Code section 11105(b)(11) authorizes a city, county, or special district to request criminal record information from the DOJ in order to assist in fulfilling employment, certification, or governing board of the city, county, or district if the criminal history informat...

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