Share to Facebook Share to Twitter Bookmark and Share
File #: 18-0607    Version: 1
Type: Agenda Item Status: Approved
File created: 4/9/2018 In control: Board of Supervisors
On agenda: 4/24/2018 Final action: 4/24/2018
Title: Human Resources Department recommending the Board adopt the Background Investigation for Individuals with Access to Federal Tax Information Policy (Policy E-9). FUNDING: Individual Departments.
Attachments: 1. A - Background Investigation Policy FTI 4-24-18, 2. B - Approved Blue Route Form 18-0607 4-24-18
Related files: 22-0721, 18-1399, 22-0547
Title
Human Resources Department recommending the Board adopt the Background Investigation for Individuals with Access to Federal Tax Information Policy (Policy E-9).

FUNDING: Individual Departments.
Body
DEPARTMENT RECOMMENDATION
Human Resources Department recommending the Board adopt the Background Investigation for Individuals with Access to Federal Tax Information (FTI) Policy.

DISCUSSION / BACKGROUND
Changes in Internal Revenue Service (IRS) Publication 1075 require that employees, volunteers, contractors, subcontractors, or agents of the County of El Dorado (County) who have access to Federal Tax Information (FTI) complete a background investigation that includes a Federal Bureau of Investigation (FBI) Criminal Background Live Scan; a review of local law enforcement where the applicant lived, worked, or attended school within the previous five (5) years; a comprehensive re-investigation at least every ten (10) years; and are screened for eligibility to work in the United States by using E-Verify. Although California does not require the use of E-Verify to validate an applicant’s eligibility, the Human Resources Department has decided to implement the use of E-Verify for all County hires to maintain one consistent practice.
Prospective employees who will be in positions that have access to FTI will be required to be investigated under these new requirements of IRS Publication 1075.
Results from the background investigation could affect current employees who, prior to the new requirements under IRS Publication 1075, had not been Live Scanned in accordance of the new requirements. If the results of the background investigation show prior convictions that have a nexus to their current position and would make them ineligible to have access to FTI, the Human Resources Department will work with the department to determine the appropriate course of action, which may include reassignment to the same positions that are not required to access FTI, voluntary de...

Click here for full text