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Community Development Services, Department of Transportation, recommending the Board retroactively (to April 10, 2018) approve and authorize the Chair to execute Contract Change Order 3, adding three trees to the scope of work at a cost of $19,196.00 on the Tree Mortality Project Phase III, Contract 2423, PW 17-30218.
FUNDING: California Disaster Assistance Act Funds (75% - State) and CAL FIRE (25% -State).
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DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation) recommending the Board retroactively (to April 10, 2018) approve and authorize the Chair to execute Contract Change Order (CCO) 3, adding three trees to the scope of work at a cost of $19,196.00 on the Tree Mortality Project Phase III (Project), Contract 2423, PW 17-30218.
DISCUSSION/BACKGROUND:
On March 7, 2018 Transportation opened bids for the Project. The low bid submitted by Joe Benigno Tree Service (JBTS) was $244,593.00. The Board awarded the Project to JBTS on March 20, 2018 (Item 22). JBTS began tree removal operations on April 9, 2018.
After the Project was awarded, Transportation was alerted of two distinct issues: (1) the limited space on Pony Express Trail would make it difficult to stack limbs and slash for chipping at a later date; and (2) Camino Union School District was not able to accommodate the planned full closures of Pony Express Trail every other Monday, starting April 9, 2018. Transportation evaluated the costs proposed by JBTS for chipping as well as the potential costs that JBTS would incur by being required to remove the full closure by 1:30 pm on Mondays. Since the combined amount of the change orders exceeded departmental authority, Transportation returned to the Board on April 10, 2018 (Item 24) for retroactive authorization of CCOs 1 and 2.
Subsequent to the April 10, 2018 Board approval of CCOs 1 and 2, Black Fox Consulting (County's consultant providing registered professional forester services) ...
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