Title
Transportation Department recommending the Board take the following actions:
(1) Authorize the Director of said Department to execute Contract Change Order (CCO) No. 25 and CCO No. 25 Supplement 01 in the amount of $265,185.20 for the Latrobe Road Realignment, Widening and Bridge Project, Suncast Lane to Golden Foothill Parkway, Project 72403;
(2) Authorize a Contingency Budget increase in the amount of $266,000 to $1,191,000 for the Latrobe Road Realignment, Widening and Bridge Project, Suncast Lane to Golden Foothill Parkway, Project 72403.
FUNDING: The provisions of the Funding, Credit, and Reimbursement Agreement between West Valley, LLC and the County of El Dorado require that the Developer of West Valley advance fund the construction of the White Rock Road Project through the prepayment of El Dorado Hills Traffic Impact Mitigation (TIM) fees. A bond was issued and a portion of the proceeds were used to prepay $23 million in El Dorado Hills TIM fees. These prepaid fees have been held in a segregated fund and have been utilized to fund the Latrobe Road and White Rock Road improvements which include this project.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$266,000.00 |
|
|
|
Funding |
|
|
Budgeted |
$266,000.00 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$266,000.00 |
|
Change To Net County Cost |
|
$0 |
Fiscal Impact/Change to Net County Cost:
The cost associated with the construction phase of the project was estimated at and was programmed in the Department's 2008 Capital Improvement Program at $11,460,000.00. Given the bid results at the time of award the cost associated with the construction phase of the project was revised and the new estimate was $9,147,769.50. The budget provided for the following:
Bid Price |
|
$6,627,769.50 |
Supplemental Items |
|
$ 195,000.00 |
Construction Support |
|
$1,400,000.00 |
Contingency Budget |
|
$ 925,000.00 |
Total |
|
$9,147,769.50 |
Contingency Budget Increase |
|
$ 266,000.00 |
Updated Total Const. Budget |
|
$9,413,769.50 |
There is no net cost to the County General Fund associated with this agenda item.
Reason for Recommendation:
On February 5, 2008 your Board approved the Contract Documents and authorized advertisement for construction bids for the Latrobe Road Realignment, Widening and Bridge Project, Suncast Lane to Golden Foothill Parkway. West Valley Tentative Map (TM99-1359) is located within the Valley View Specific Plan area. The Developer, West Valley LLC., was required by Condition of Approval #25-b to provide the Department of Transportation with bid-ready contract documents and funding for the installation of improvements to widen and realign Latrobe Road (south) to four lanes from Suncast Lane to Golden Foothill Parkway. On April 1, 2008 your Board took the following actions:
1. Awarded the construction contract to DeSilva Gate Construction, LP.
2. Authorized the Chairman to sign the contract with DeSilva Gates Construction, LP.
3. Authorized the Director of Transportation to execute Contract Change Orders (CCO) with an individual value up to $150,000.00, provided the cumulative total of all change orders was within the contingency budget established for the project.
During construction County DOT Staff recognized a deficiency in the developer delivered plans for the project. The plans widened the road to the ultimate width with an open median between the north bound and south bound lanes but did not provide for the construction of the ultimate raised median curbs. In order to eliminate the need to construct the curbs in the future, to protect the current pavement work, and to maintain the Contractor's construction schedule, DOT staff consulted with the Developer and directed the Design Engineer to prepare plans to install the curbs before the Contractor completed the base and paving work last fall. DOT staff directed the Contractor to construct the curbs for approximately $90,000.00 in the fall of 2008 to best coordinate with the road construction. During the winter DOT staff completed the design for the drainage facilities necessitated by the new curbing. The combined estimated cost of curbing and drainage facilities is $265,185.20. Because the combined total of both items of work is above the $150,000.00 CCO authorization this item is being brought to the Board for approval.
During the construction there have been, at present, 33 CCO's which have consumed approximately $809,000.00 of the $925,000.00 contingency budget. This leaves $116,000.00 remaining in the contingency budget. This amount is not sufficient to cover the cost of this CCO. Also, because the project will not be complete until later this summer and there may be other minor issues that come up during construction, the Department is recommending that the contingency budget be increased by $266,000.00 to an amount of $1,191,000.00 to cover future potential costs. There are sufficient funds remaining through the Funding, Credit, and Reimbursement Agreement between West Valley, LLC and the prepayment of the El Dorado Hills TIM fees to cover this budget increase.
Action to be taken following Board approval:
1. The Director of Transportation will execute CCO # 25 and CCO #25 Supplemental # 01 with the Contractor.
2. The Department of Transportation will increase the project Contingency Budget by $266,000.00 thus raising the overall Contingency Budget to $1,191,000.00 for Project # 72403.
Contact: James W. Ware, P.E., Director of Transportation