Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Facility Use Agreement 203-O1810 with Vintage Grace for the use of fifteen (15) parking spaces for overflow parking at the Senior Center located at 990 Lassen Way, El Dorado Hills, for the period of June 5, 2018 through June 30, 2021 at no charge;
2) Authorize the County Contract Administrator to exercise the option(s) for additional terms, if determined to be in the best interest of the County;
3) Authorize the Purchasing Agent to execute further Amendments, if any, relating to Facility Use Agreement 203-O1810, that do not increase the dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management; and
4) Authorize the Chair to sign the Termination Notice concerning Facility Use Agreement 527-O1511 with the Cornerstone Christian Church of El Dorado Hills for the same parking spots.
FUNDING: There are no expenses associated with this Facility Use Agreement.
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DEPARTMENT RECOMMENDATION
Chief Administrative Office, Facilities Division recommending the Board consider approval for the Chair to sign Facility Use Agreement (FUA) 203-O1810 with Vintage Grace for the use of fifteen (15) parking spaces for overflow parking at the Senior Center located at 990 Lassen Way, El Dorado Hills, for the period of June 5, 2018 through June 30, 2021 at no charge. Authorize the County Contract Administrator to exercise the option(s) for additional terms, if determined to be in the best interest of the County. Authorize the Purchasing Agent to execute further Amendments, if any, relating to Facility Use Agreement 203-O1810, that do not increase the dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management. Authorize the Chair to sign the Termination Notice concerning Facility Use Agreement No. 527-O1511 with the Cornerstone Christian Church of El Dorado Hills for the same parking spots.
DISCUSSION / BACKGROUND
The Senior Center facility located at 990 Lassen Way, El Dorado Hills is a County-owned building. Vintage Grace, a church, is adjacent to the property and is willing to allow the County use of fifteen (15) parking spaces for overflow parking on an as needed basis by attendees at the Senior Center. The Senior Center is operated collaboratively with the Community Services District (CSD) to provide recreational programming and activities for senior adults age 50 and over. Because of the popularity of services provided by the County and CSD to seniors residing in the area, it was necessary to find overflow parking.
A FUA was originally negotiated with the property owners of the same location under the name Cornerstone Christian Church of El Dorado Hills and the Board approved that FUA on September 15, 2015. Cornerstone Christian Church recently merged with the entity Vintage Grace and this new FUA is presented for approval.
The prior FUA was established for $150 per month for the use of these parking spaces and this new FUA is at no cost and a term of approximately three years with options to extend for two additional three year terms. The prior FUA would be terminated as of June 5, 2018, and this new agreement would be in effect this same date.
ALTERNATIVES
Disapproval of this FUA would result in continued insufficient parking for the people attending the Senior Center facility activities.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Health and Human Services Agency (HHSA)
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There are no costs associated with this FUA and no change in Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Return one fully executed FUA and Termination Notice document to the Division for processing.
STRATEGIC PLAN COMPONENT
Infrastructure, Good Governance
CONTACT
Russ Fackrell
Facilities Manager