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File #: 18-0870    Version: 1
Type: Agenda Item Status: Approved
File created: 5/17/2018 In control: Board of Supervisors
On agenda: 6/5/2018 Final action: 6/5/2018
Title: Library Department recommending the Board approve and authorize the Purchasing Agent to sign, the following perpetual agreements for Fiscal Year 2018-19 for a total amount of $151,500: 1) Agreement 86 with OCLC, Inc. for ongoing online cataloging in the amount of $9,500; 2) Agreement 350 with SirsiDynix for the Library integrated software system in the amount of $60,000; 3) Agreement 651 with CALIFA for public internet access in the amount of $70,000; and 4) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $12,000. FUNDING: General Fund and CSA 10.
Attachments: 1. A - Perpetual Agreement 18-19
Related files: 21-0479, 19-0798
Title
Library Department recommending the Board approve and authorize the Purchasing Agent to sign, the following perpetual agreements for Fiscal Year 2018-19 for a total amount of $151,500:
1) Agreement 86 with OCLC, Inc. for ongoing online cataloging in the amount of $9,500;
2) Agreement 350 with SirsiDynix for the Library integrated software system in the amount of $60,000;
3) Agreement 651 with CALIFA for public internet access in the amount of $70,000; and
4) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $12,000.

FUNDING: General Fund and CSA 10.
Body
DEPARTMENT RECOMMENDATION
Library Department recommending the Board approve and authorize the Purchasing Agent to sign, the following perpetual agreements for Fiscal Year 2018-19 for a total amount of $151,500:
1) Agreement #86 with OCLC, Inc. for ongoing online cataloging in the amount of $9,500;
2) Agreement #350 with SirsiDynix for the Library integrated software system in the amount of $60,000;
3) Agreement #651 with CALIFA for public internet access in the amount of $70,000; and
4) Agreement #2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $12,000.

DISCUSSION / BACKGROUND
The Library manages several perpetual agreements for ongoing online cataloging, Library integrated software system, internet access, and maintenance and technical support for the automated materials handling system.

The Department is bringing this matter before your Board pursuant to BOS Policy C-17 Section 4.5 which states "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term". The agreements are listed on Attachment "A".

ALTERNATIVES
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION
Chief Administrative Office recommends app...

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