Title
Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the New York Creek Trail East - Phase 2 Project, Contract PW 15-31108, CIP 72308:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Congestion Mitigation and Air Quality Program (99.79%) (Federal Funds), and Accumulative Capital Outlay (.21%) (ACO Funds).
Body
DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Department of Transportation (Transportation), recommending the Board consider the following pertaining to the New York Creek Trail East - Phase 2 Project (Project), Contract PW 15-31108, CIP 72308:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids (the total estimated cost for the Project’s construction phase is $1,206,000).
The Project is budgeted in Transportation’s 2017 CIP, which was adopted by the Board on June 27, 2017 (Item 25), with a direct construction budget of $1,070,000.
DISCUSSION / BACKGROUND
The purpose of the Project is to construct a Class I bike path from the west end of the New York Creek Trail East - Phase 1 project to Tam O’Shanter Drive. The Project includes an 8-foot wide (concrete) Class I bike path with 2-foot (aggregate base) shoulders and a pre-fabricated bridge (approximately 12 feet wide and 110 feet long) over New York Creek.
Due to federal funding, both California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance are required. A CEQA Notice of Determination / Mitigated Negative Declaration was filed on January 26, 2012 and the Initial Study Mitigated Negative Declaration was approved by the Board on January 24, 2012 (Item 28). A California Department of Transportation (Caltrans) NEPA Categorical Exemption/Categorical Exclusion Determination was issued on February 1, 2012 and re-approved on July 13, 2015.
All required environmental permits have been obtained for the Project.
Federal CMAQ funds are approved for the construction phase of this Project. The Contract Documents include all required federal provisions and incorporate the current Caltrans Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 14%.
ALTERNATIVES
1) The Board could choose not to approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose not to authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
3) The Board could choose to cancel the Project. Canceling the Project may include the consequence of reimbursing all grant funding received to date.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The total estimated cost for the Project construction is $1,206,000, which includes construction items of work, construction management, inspection, materials testing, supplemental costs, and contingencies.
There is no financial impact or change to Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on the construction Plans for the Project.
2) The Clerk of the Board will forward the original signed Plan cover sheet to CDS Transportation, Headington Engineering, attention John Kahling.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation