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File #: 18-0747    Version: 1
Type: Agenda Item Status: Approved
File created: 5/1/2018 In control: Board of Supervisors
On agenda: 6/12/2018 Final action: 6/12/2018
Title: Community Development Services, Department of Transportation, recommending the Board take the following actions pertaining to the re-bid of Silva Valley Parkway Class 1 and 2 Bike Lanes (Harvard to Green Valley), CIP 72310, Contract 2749, PW 17-31203: 1) Award Schedule A of the Construction Contract to the only and lowest responsive, responsible bidder, Trinity River Construction, Inc.; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Congestion Mitigation and Air Quality Program (95%), RSTP Federal Funds - Urban STBGP (URSTP) (4%), Road Fund/Discretionary and Utility Agency - EID (1%). (Local and Federal Funds)
Attachments: 1. A - Addendum 1, 2. B - Addendum 2, 3. C - Bid Summary, 4. Executed Agreement 17-31203
Related files: 18-0487, 15-0846, 17-0494, 19-0538
Title
Community Development Services, Department of Transportation, recommending the Board take the following actions pertaining to the re-bid of Silva Valley Parkway Class 1 and 2 Bike Lanes (Harvard to Green Valley), CIP 72310, Contract 2749, PW 17-31203:
1) Award Schedule A of the Construction Contract to the only and lowest responsive, responsible bidder, Trinity River Construction, Inc.;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Congestion Mitigation and Air Quality Program (95%), RSTP Federal Funds - Urban STBGP (URSTP) (4%), Road Fund/Discretionary and Utility Agency - EID (1%). (Local and Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On May 24, 2018, Community Development Services, Department of Transportation (Transportation) opened bids for the Silva Valley Parkway Class 1 and 2 Bike Lanes (Harvard to Green Valley) (Project), Capital Improvement Program (CIP) 72310. One bid was received from Trinity River Construction, Inc. (Trinity) for $1,987,352.60 for Schedule A+B and $1,811,411.00 for Schedule A work only. Transportation recommends awarding Schedule A of the Contract to Trinity River Construction, Inc., who submitted the lowest responsive, responsible bid.

The Disadvantaged Business Enterprise (DBE) goal for the Project is 13%. Trinity provided DBE commitment and documentation with their Proposal with a 13.2% DBE commitment. After discussion and review of the CIP budget to determine that Schedule A could be awarded, Transportation requested additional information for the DBE subcontractor quotes on June 5, 2018 and received the informat...

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