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File #: 18-0862    Version: 1
Type: Agenda Item Status: Approved
File created: 5/16/2018 In control: Board of Supervisors
On agenda: 6/12/2018 Final action: 6/12/2018
Title: Chief Administrative Office, Procurement and Contracts Division on behalf of the Community Development Services Administration and Finance Division, recommending the Board approve the following: 1) Award Request for Proposal 18-405-029 for the purchase of aviation fuel and related services to the low qualified proposer, EPIC Aviation, LLC of Salem, Oregon; and 2) Authorize the Chairman to execute an agreement for services in the amount of three million five hundred thousand dollars ($3,500,000) for a five (5)-year period. FUNDING: Airport Enterprise Fund.
Attachments: 1. A - Eval Summary 18-0862 6-12-18
Related files: 18-0911
Title
Chief Administrative Office, Procurement and Contracts Division on behalf of the Community Development Services Administration and Finance Division, recommending the Board approve the following:
1) Award Request for Proposal 18-405-029 for the purchase of aviation fuel and related services to the low qualified proposer, EPIC Aviation, LLC of Salem, Oregon; and
2) Authorize the Chairman to execute an agreement for services in the amount of three million five hundred thousand dollars ($3,500,000) for a five (5)-year period.

FUNDING: Airport Enterprise Fund.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts Division on behalf of the Community Development Services Administration and Finance Division, recommending the Board approve the following:
1) Award Request for Proposal No. 18-405-029 for the purchase of aviation fuel and related services to the low qualified proposer, EPIC Aviation, LLC of Salem, Oregon; and
2) Authorize the Chairman to execute an agreement for services in the amount of three million five hundred thousand dollars ($3,500,000) for a five (5)-year period.

Make findings that it is more feasible and economical to contract out the needed services in accordance with County Ordinance Chapter 3.13, as Community Development Services Administration and Finance Division does not possess the ability to perform aviation fuel distribution and related services.

DISCUSSION / BACKGROUND
At the request of the Community Development Services Administration and Finance Division, the Procurement and Contracts Division issued a Request for Proposals (RFP) for aviation fuel and related services, including, but not limited to, delivery of aviation fuel to the Placerville and Georgetown Airports, product identification, credit card programs, point of sale and credit card imprinter equipment programs, product integrity programs, training and manuals, self-serve equipment, software improvements and updates, and other considera...

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