Title
District Attorney recommending the Board approve and authorize the Purchasing Agent to increase the total Not to Exceed amount to Agreement 425-S1311 (FENIX 810) with LexisNexis (Reed Elsevier) by the amount of $6,177 to correct a clerical error, increasing the total Not to Exceed amount from $277,348 to $283,525 for the term of April 1, 2013 through March 31, 2023.
FUNDING: General Fund.
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DEPARTMENT RECOMMENDATION
District Attorney recommending the Board approve and authorize the Purchasing Agent to increase the total Not to Exceed amount in FENIX to Agreement No. 425-S1311 (FENIX No. 810) with LexisNexis (Reed Elsevier) by the amount of $6,177 to correct a clerical error, increasing the total Not to Exceed amount from $277,348 to $283,525 for the term of April 1, 2013 through March 31, 2023.
District Attorney’s Office recommends the Board approve this increase as LexisNexis is an essential tool allowing prosecutors in the District Attorney's Office to conduct in-depth case law research, including prior case histories, rulings and statutes with relevant case law.
DISCUSSION / BACKGROUND
After processing Amendment I to Agreement No. 425-S1311 (FENIX No. 810) to extend the term by five years for the period of April 1, 2013 to March 31, 2023 and increase the NTE by $152,305 (Reference Agenda File 18-0260), it was identified that the NTE of the original Agreement was incorrectly reported to the Board as $125,043 instead of $131,220. The rates listed in the original Agreement were correct and totaled $131,220 however, the calculation to obtain the Net County Cost was incorrectly reported to the Board as $125,043 (Agenda File 12-1504). This is a clerical error correction only.
NTE for the period of April 1, 2013 - March 31, 2018: $131,220 (Previously reported as $125,043/difference of $6,177)
NTE for the period of April 1, 2018 - March 31, 2023: $152,305
Contract NTE: $283,525
ALTERNATIVES
If the Board does not approve the increase, staff will be unable to process $6,177 in contracted payments to this vendor.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to net county cost as the department budgeted appropriately for the annual cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Vern Pierson