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File #: 18-0952    Version: 1
Type: Agenda Item Status: Approved
File created: 6/7/2018 In control: Board of Supervisors
On agenda: 6/26/2018 Final action: 6/26/2018
Title: Human Resources Department, Risk Management Division, recommending the Board approve and authorize the Chair to sign Amendment I to Agreement 048-S1711 (FENIX 101), with the Permanente Medical Group, Inc. to provide occupational health services for pre-employment exams, extending the term by six (6) months to December 31, 2018 and increasing the total not to exceed amount of the Agreement by $60,000 for a new total not to exceed amount of $235,000. FUNDING: Risk Management Internal Services Fund.
Attachments: 1. A - Original Agreement 6-26-18, 2. B - Agreement Amendment 048-S1711 AMD I (101) 6-26-18, 3. C - Contract Review and Approvals 6-26-18, 4. Executed Agreement #048-S1711 (FENIX #101)
Related files: 16-0577
Title
Human Resources Department, Risk Management Division, recommending the Board approve and authorize the Chair to sign Amendment I to Agreement 048-S1711 (FENIX 101), with the Permanente Medical Group, Inc. to provide occupational health services for pre-employment exams, extending the term by six (6) months to December 31, 2018 and increasing the total not to exceed amount of the Agreement by $60,000 for a new total not to exceed amount of $235,000.

FUNDING: Risk Management Internal Services Fund.
Body
DEPARTMENT RECOMMENDATION
Human Resources Department, Risk Management Division, recommending the Board approve and authorize the Chair to sign Amendment I to Agreement No. 048-S1711 (FENIX No. 101), with the Permanente Medical Group, Inc. to provide occupational health services for pre-employment exams, extending the term by six (6) months to December 31, 2018 and increasing the total not to exceed amount of the Agreement by $60,000 for a new total not to exceed amount of $235,000.

DISCUSSION / BACKGROUND
On June 24, 2014, the Board awarded Request for Proposal (RFP) No. 14-961-054 for the provision of occupational health services, specifically in the areas of pre-employment (post offer) physical examinations, non-DOT reasonable suspicion testing, and fitness-for-duty evaluations and examinations upon request, to the successful proposer, The Permanente Medical Group, Inc. of Oakland, CA.

The initial Agreement approved by the Board (085-S1511) was a two-year term which expired on June 30, 2016. Since the RFP process is in effect for three years, a new Agreement was approved by the Board (048-S1711) for a one-year term with the not to exceed amount of $175,000. The current Agreement is set to expire June 30, 2018.

Human Resources is requesting to extend the current Agreement beyond the three-year period (for an additional six months - with an expiration date of December 31, 2018) to allow time to initiate a new RFQ process. In extending the current a...

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