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File #: 17-1213    Version: 1
Type: Agenda Item Status: Approved
File created: 10/25/2017 In control: Board of Supervisors
On agenda: 6/26/2018 Final action: 6/26/2018
Title: Community Development Services, Administration and Finance Division, recommending the Board approve the Adopt-a-Cemetery-Project Program; direct staff to establish a working group of volunteers to assist with adoption and coordination of cemetery projects, train volunteers and provide guidance as needed, and monitor projects to ensure the success of the program; and authorize staff to make necessary minor changes to the program as it is implemented, if needed, with County Counsel and Risk Management approval. (Est. Time: 10 Min.) FUNDING: Cemetery Fees and General Fund.
Attachments: 1. A - Approved Contract Routing Sheet 6-26-18, 2. B - Adopt-a-Cemetery-Project Program 6-26-18
Related files: 21-1304
Title
Community Development Services, Administration and Finance Division, recommending the Board approve the Adopt-a-Cemetery-Project Program; direct staff to establish a working group of volunteers to assist with adoption and coordination of cemetery projects, train volunteers and provide guidance as needed, and monitor projects to ensure the success of the program; and authorize staff to make necessary minor changes to the program as it is implemented, if needed, with County Counsel and Risk Management approval. (Est. Time: 10 Min.)

FUNDING: Cemetery Fees and General Fund.
Body
DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Administration and Finance Division, recommending the Board approve the Adopt-a-Cemetery-Project Program; direct staff to establish a working group of volunteers to assist with adoption and coordination of cemetery projects, train volunteers and provide guidance as needed, and monitor projects to ensure the success of the program; and authorize staff to make necessary minor changes to the program as it is implemented, if needed, with County Counsel and Risk Management approval.

DISCUSSION / BACKGROUND

The Cemetery Advisory Committee (CAC) formed a subcommittee in 2017 to discuss how to coordinate volunteers to handle various projects in historical cemeteries within the County. The subcommittee formulated a proposal and the CAC approved the Adopt-a-Cemetery-Project Program. The CAC’s proposal included provisions for the County to authorize volunteers to work on projects in any cemetery in the County, including non-County operated cemeteries. Those portions of the CAC proposal were removed. The proposed program requires that each project be approved by County Cemetery Operations.

The basic concept for the Adopt-a-Cemetery-Project Program was taken directly from the County’s Adopt a Trail Program utilized by Parks and Recreation, but adapted to accommodate the needs of cemeteries. CDS also revised several Adopt a T...

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