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File #: 18-0866    Version: 1
Type: Agenda Item Status: Approved
File created: 5/16/2018 In control: Board of Supervisors
On agenda: 8/14/2018 Final action: 8/14/2018
Title: Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Lakeview Drive Road Repair Project, Contract PW 18-31215, CIP 78722, Contract 2752: 1) Authorize $90,135 in additional funding for the subject Project to reflect the value of the low bid received, raising the estimated construction phase cost from $300,000 to $390,135; 2) Award the Construction Contract to MKD Construction, Inc., who submitted the lowest responsive, responsible bid of $278,669; 3) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval of the final Contract Documents by County Counsel and Risk Management; and 4) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Local and state discretionary funding initially (100%), with Department ...
Attachments: 1. A - Addendum No. 1, 2. B - Bid Summary, 3. C - Traffic Control Plan, 4. Executed Agreement 18-31215
Related files: 17-0615, 18-0102, 18-0409, 18-1525
Title
Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Lakeview Drive Road Repair Project, Contract PW 18-31215, CIP 78722, Contract 2752:
1) Authorize $90,135 in additional funding for the subject Project to reflect the value of the low bid received, raising the estimated construction phase cost from $300,000 to $390,135;
2) Award the Construction Contract to MKD Construction, Inc., who submitted the lowest responsive, responsible bid of $278,669;
3) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval of the final Contract Documents by County Counsel and Risk Management; and
4) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services to obtain reimbursement (Local, State, and Federal).
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On July 25, 2018, the Community Development Services (CDS), Department of Transportation (Transportation) opened bids for the Lakeview Drive Road Repair Project (Project). Two bids were received ranging from $278,669.00 to $312,735.35. MKD Construction, Inc. was determined to be the lowest responsive, responsible bidder, with a bid of $278,669.00. Both Bids received were higher than the Engineer’s Estimate. Given the remote location of this Project and the recent bidding climate that had generated fewer bidders submitting high bids, Transportation does not believe that lower prices will be realized by rebidding the Project.

Transportation issued the All Bidders Letter on Monday, ...

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