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File #: 18-1105    Version: 1
Type: Agenda Item Status: Approved
File created: 7/9/2018 In control: Board of Supervisors
On agenda: 8/21/2018 Final action: 8/21/2018
Title: Probation Department recommending the Board approve and authorize the Chair to sign Resolution 170-2018 amending the Fiscal Year 2018-19 approved Personnel Resolution adding 1.0 full time equivalent (FTE) Executive Assistant (Law and Justice) and deleting 1.0 FTE vacant Executive Secretary in the Probation Department. FUNDING: General Fund.
Attachments: 1. A - Resolution Probation Exec Asst LJ Add, 2. B - Approved Blue Route EA 070918, 3. Executed Resolution 170-2018
Title
Probation Department recommending the Board approve and authorize the Chair to sign Resolution 170-2018 amending the Fiscal Year 2018-19 approved Personnel Resolution adding 1.0 full time equivalent (FTE) Executive Assistant (Law and Justice) and deleting 1.0 FTE vacant Executive Secretary in the Probation Department.

FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
The Probation Department is recommending the Board amend the FY 2018-19 approved Personnel Resolution adding 1.0 FTE Executive Assistant (Law and Justice) in the Probation Department and removing 1.0 FTE vacant Executive Assistant.

DISCUSSION / BACKGROUND
The Probation Department currently has a vacant Executive Secretary position. Recently, the Department has been assessing current staffing allocations and evaluating how to best staff the Department in order to provide the most efficient service to the community.

The Department has determined a need to replace the current vacant Executive Secretary position with an Executive Assistant (Law and Justice) position. The Probation Department, a public safety entity, requires an Executive Assistant with specialized knowledge of the justice system and Probation practices. The position of Executive Assistant (Law and Justice) would provide the Department with a more advanced level position that requires additional experience and qualifications that will better fit the needs of the Department. The position would also encompass more advanced job duties that would increase efficiency and the quality of service for internal employees and the community Probation serves.

At the time of the Department’s original personnel allocation request, the position of Executive Assistant (Law and Justice) was restricted to utilization by the Sheriff’s Office, District Attorney’s Office or the Public Defender’s Office and so the Probation Department requested the addition of the Executive Secretary. Subsequently, the Probation Department reached out Hum...

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