File #: 18-1228    Version: 1
Type: Agenda Item Status: Approved
File created: 8/3/2018 In control: Board of Supervisors
On agenda: 9/11/2018 Final action: 9/11/2018
Title: Chief Administrative Office, Facilities Division, recommending the Board: 1) Receive a presentation regarding the results of a feasibility analysis for solar options at the new Public Safety Facility; 2) Authorize the Purchasing Agent to sign Amendment III to Agreement for Services 317-S1810 (2704) with TerraVerde Energy, LLC to increase compensation by $95,950 and extend the term an additional two years to provide services concerning the solicitation of solar photovoltaic and energy storage installation proposals as related to the Public Safety Facility Project; and 3) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff. (Est. Time: 30 Min.) FUNDING: Accumulated Capital Outlay Fund.
Attachments: 1. A - Blue Route & Agmnt 317-S1810 Amnd III, 2. B - Agmnt No. 317-S1810 Amnd II, 3. C - Agmnt No. 317-S1810 Amnd I, 4. D - Agmnt No. 317-S1810, 5. E - Solar RFI & SOQ 17-918-054, 6. F - Solar Presentation
Related files: 18-1645, 19-0640, 19-0404, 19-0239, 19-0325, 19-1806
Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Receive a presentation regarding the results of a feasibility analysis for solar options at the new Public Safety Facility;
2) Authorize the Purchasing Agent to sign Amendment III to Agreement for Services 317-S1810 (2704) with TerraVerde Energy, LLC to increase compensation by $95,950 and extend the term an additional two years to provide services concerning the solicitation of solar photovoltaic and energy storage installation proposals as related to the Public Safety Facility Project; and
3) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff. (Est. Time: 30 Min.)

FUNDING: Accumulated Capital Outlay Fund.
Body
DISCUSSION / BACKGROUND
TerraVerde Energy, LLC (formerly TerraVerde Renewable Partners, LLC) was originally selected off a County issued Request for Information and Statements of Qualifications process that was issued on April 19, 2017. Nine responses were received with three being deemed qualified. Of the three, TerraVerde was selected as being the preferred partner for this project.

The Purchasing Agent (PA) signed Agreement for Services No. 317-S1810 on December 11, 2017, for $9,975 to assist in the submission of an interconnection application to Pacific Gas & Electric Company (PG&E) along with some other ancillary tasks. An interconnection application is the first step in pursuing a cost saving solar project.

On February 2, 2018, the PA signed Amendment I to Agreement for Services No. 317-S1810 to add an additional $51,310 to provide a comprehensive feasibility analysis. The analysis consisted of site audits, review of drawings, PG&E interval consumption / billing data, analysis of cost / benefit of differing systems, determination of project design-build cost estimates, estimated power purchase agreement rates a...

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