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Information Technologies Department recommending the Board:
1) Authorize the Purchasing Agent to issue Purchase Contract 3301 to PCMG, Inc., our Microsoft reseller, for the 3-year Enterprise Agreement for Microsoft licensing under competitively bid participating agreement # RIVCO-20800-015-12/19 and County of Riverside Master Enterprise Agreement 01E73970, in the amount of $1,257,138.06 with an effective date retroactive to September 1, 2018 and with a termination date of August 31, 2021;
2) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D; and
3) Authorize the Purchasing Agent to increase Purchase Contract 3301 with PCMG as needed during the contract period provided there are sufficient funds in the Department’s budget. (Est. Time: 5 Min.)
FUNDING: General Fund with partial cost recovery from A-87 Cost Allocation Plan charges to Non-General Fund Departments.
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DISCUSSION / BACKGROUND
In 2015 the Board of Supervisors authorized the Purchasing Agent and the Information Technologies Department to enter into a 3-year Enterprise Agreement (EA) for Microsoft licensing covering all county workstation operating systems, server operating systems, and databases (Legistar 15-0828, 8/11/15). The agreement also includes server licensing for SharePoint, which is used to publish our main public website.
The Information Technologies Department is recommending renewal of a revised EA for another 3-year period. The revisions recommended by the IT Department are as follows:
1) Addition of Microsoft Office 365 volume licensing for all county domain users:
Microsoft Office 365 (O365) is the latest version of Microsoft’s Office Suite, which includes commonly used applications such as Word, Excel, and PowerPoint. The major difference in O365 from legacy Microsoft Office is that it can be implemented as a cloud-based application. O365 allows end users to securely access and use their Of...
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