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Chief Administrative Office, Procurement and Contracts on behalf of Community Development Services - Department of Transportation - Fleet Services Unit, recommending the Board approve the following:
1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.16, Section D;
2) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-23D for the acquisition of two (2) 2019 Chevrolet Suburban vehicles for the Community Development Services - Department of Transportation - Fleet Services; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $85,824 plus applicable delivery, fees and taxes (estimated at $6,340) for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund.
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DISCUSSION / BACKGROUND
At the request of Community Development Services - Department of Transportation - Fleet Services Unit, it is necessary to replace two (2) Sheriff Jail Transport Vehicles that have met the County criteria for replacement. The Procurement and Contracts division issued a comparative market analyses comparing dealer pricing against State Contract 1-18-23-23D pricing for the acquisition of vehicles that meet the needs of El Dorado County. Comparative market analyses were sent to two Chevrolet dealerships who had previously responded to county vehicle bids, no responses were received. There are no local Chevrolet dealerships.
The replacement of fleet vehicles is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in which the vehicle could not be repaired. All vehicle replacements are in accordance with the revised Vehicle Standards approved by the Board of Supervisors on April 4, 2011 (Legislative File #11-0178).
This request for purchasing specific fleet vehicles where the needs cannot be met through ...
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