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File #: 18-1291    Version: 1
Type: Agenda Item Status: Approved
File created: 8/14/2018 In control: Board of Supervisors
On agenda: 9/18/2018 Final action: 9/18/2018
Title: Community Development Services, Department of Transportation, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Hooker Creek, Inc., for the Newtown Road Storm Damage Project, CIP 78706/36102012, Contract 2685; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%).
Attachments: 1. A - Notice of Acceptance, 2. Recorded Notice of Acceptance
Related files: 18-0298, 18-0424
Title
Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Hooker Creek, Inc., for the Newtown Road Storm Damage Project, CIP 78706/36102012, Contract 2685; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%).
Body
DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Hooker Creek, Inc., for the Newtown Road Storm Damage Project (Project), CIP 78706/36102012, Contract 2685; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation, after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on April 24, 2018, (Item 18). The roadway was opened to motorists on July 25, 2018. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 909,301.00
Contract Item Cost $ 901,272.98
Contract Change Order Cost $ 0
Total Direct Construction Cost $ 901,272.98
Direct Construction Budget $1,484,000.00

There were no Contract Change Orders on the Project.

The final costs listed are estimates. Transportation will be closing out the Project with the Contracto...

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